Finance Admin Specialist - Onsite Billing & Real Estate

Global-Estate Resorts, Inc. (a subsidiary of Megaworld Corporation); Biñan; On-site; PHP 312,000 - 580,000; Full time

Job summary

Global-Estate Resorts, Inc. in Biñan, Laguna seeks an Administrative Support Specialist to provide general administrative and coordination assistance to the Department Head and team.

You will help manage accounts payable/receivable, billing, and payment monitoring while ensuring accuracy and timely processing. You will coordinate with Admin Assistants and departments on billing, payments, and various admin tasks, supporting site maintenance and field coordination.

Qualifications

• Graduate of Business Administration or related business course.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational, coordination, documentation, and monitoring skills.
• Good numerical and analytical skills with accurate financial record-keeping.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide general administrative and coordination support to the Department Head and team.
• Coordinate with Admin Assistants and departments regarding accounts payable, accounts receivable, billing, and payment monitoring.
• Monitor and update accounts payable/receivable records for accuracy and timeliness.
• Review and validate Requests for Payment (RFPs) and supporting documents prior to approval.
• Coordinate with stakeholders on billing discrepancies, payment concerns, and check releases.
• Monitor payments, utility costs, RPT, insurance, and related expenses for unsold accounts.
• Ensure timely processing of billings from service providers per SLAs.
• Prepare and maintain documents related to billing, payments, turnover, inventory, and admin activities.
• Assist turnover and commercial activities in coordination with CHG, Marketing, SPTMG, PMD, and others.
• Support marketing requirements for projects, including site viewing and cleaning requests via IAMD.
• Coordinate on-site manpower and service providers for cleaning, pest control, maintenance, and upkeep.
• Monitor manpower schedules and assist in resource allocation.
• Provide scheduling and logistical support, including calendars, vehicle requests, and site activities.
• Support operations punch lists, site inspections, and inventory-related tasks.
• Assist in price research, liquidation follow-ups, auction coordination, and related activities.
• Prepare monthly/annual reports and data summaries.
• Maintain filing systems (hard copy and digital) for easy retrieval.
• Provide real-time updates on schedules, requests, and operational changes.
• Draft and release administrative reports, memoranda, and correspondence.
• Suggest process improvements using technology and system tools.
• Perform other duties as assigned by supervisor.

Skills

Microsoft Office (Excel, Word)

Organizational skills

Attention to detail

Communication skills

Education

Bachelor's degree in Business Administration or related field

Job description

Global-Estate Resorts, Inc. in Biñan, Laguna seeks an Administrative Support Specialist to provide general administrative and coordination assistance to the Department Head and team.

You will help manage accounts payable/receivable, billing, and payment monitoring while ensuring accuracy and timely processing. You will coordinate with Admin Assistants and departments on billing, payments, and various admin tasks, supporting site maintenance and field coordination.