Finance, Admin and QA Specialist

Prime Infra; Cebu City; On-site; PHP 420,000 - 640,000; Full time

Job summary

Prime Infra seeks a Finance, Admin and Quality Assurance Specialist to manage financial monitoring, disbursements, records, and program reporting for the Binaliw Families Educational Assistance Program (BFEAP) and related PIFI activities in Cebu. You will ensure accuracy, adherence to policies, and timely financial documentation.

The role covers budget tracking, procurement coordination, and quality assurance, with emphasis on data integrity and dashboard reporting for management review.

Qualifications

• 3+ years in finance administration, budgeting, or procurement.
• Experience with reconciliation, petty cash, and budget reporting.
• Familiarity with records management and compliance reviews.
• Strong MS Excel skills including formulas and data validation.
• Experience supporting educational or CSR programs is a plus.

Responsibilities

• Manage financial requests, document review, and budget alignment.
• Coordinate with PIFI Finance on transactions and reporting.
• Maintain budget trackers and monthly utilization forecasts.
• Process educational assistance disbursements and manage petty cash.
• Coordinate admin, procurement, and logistics for program activities.
• Maintain records and prepare dashboards for management.
• Improve processes and documentation controls.
• Establish quality assurance checklists and monitor actions.

Skills

Budget monitoring

Records management

Quality assurance

Cross-functional collaboration

Communication

Education

Bachelor’s degree in Accounting / Finance / Management Accounting / Business Administration

Tools

Microsoft Excel

Job description

About Us

The Finance, Admin and Quality Assurance Specialist provides financial management and monitoring, transaction review, administrative systems support, records and data quality management, and quality assurance for the Binaliw Families Educational Assistance Program (BFEAP) and other assigned PIFI activities. The position helps ensure that program funds and resources are properly monitored, financial and administrative documents are complete and accurate, policies, processes and controls are followed, and program records and reports are accessible and reliable.

About Us

The Finance, Admin and Quality Assurance Specialist provides financial management and monitoring, transaction review, administrative systems support, records and data quality management, and quality assurance for the Binaliw Families Educational Assistance Program (BFEAP) and other assigned PIFI activities. The position helps ensure that program funds and resources are properly monitored, financial and administrative documents are complete and accurate, policies, processes and controls are followed, and program records and reports are accessible and reliable.

KRA 1: Financial Management, Budget Monitoring, and Reporting (20%)

• Facilitate financial requests and review supporting documents for completeness, accuracy, required approvals, and alignment with approved budgets.
• Coordinate with PIFI Finance on transaction processing, reconciliation, liquidation, and financial reporting.
• Maintain budget and financial trackers and prepare monthly budget utilization reports and forecasts.

KRA 2: Educational Assistance Disbursement and Cash Custodianship (20%)

• Ensure the accurate and timely processing and monitoring of educational assistance disbursements, including school payments, stipends, and learning support.
• Monitor pending releases, follow up on outstanding requirements, and resolve payment or documentation discrepancies.
• Serve as petty cash custodian and maintain complete, accurate, and timely petty cash records and liquidations.

KRA 3: Administration, Procurement, and Logistics Coordination (15%)

• Coordinate administrative and procurement requirements in accordance with established policies, procedures, and approval authorities.
• Monitor administrative commitments, contracts, supplier documents, supplies, and equipment.
• Facilitate logistical support for orientations, meetings, trainings, field visits, and other program activities.
• Recommend improvements that strengthen administrative efficiency and cost-effectiveness.

KRA 4: Records, Data Validation, and Management Reporting (15%)

• Maintain organized, secure, and accessible physical and digital records for financial, administrative, and program information.
• Validate consistency across scholar records, approved assistance, payment trackers, monitoring data, and reports.
• Prepare monthly finance, administration, and quality assurance dashboards for management review.

KRA 5: Process Improvement and Documentation Controls (15%)

• Review administrative and financial processes with the Program Manager and PIFI shared-service teams to identify control gaps and improvement opportunities.
• Develop or improve templates, trackers, forms, checklists, procedures, and workflow tools.
• Provide guidance on documentation standards and process improvement requirements.

KRA 6: Quality Assurance and Corrective Action Monitoring (15%)

• Establish and maintain quality-control checklists for financial, administrative, scholar assistance, and reporting processes.
• Perform quality checks on scholar records and documents, financial assistance records, and supporting documentation.
• Document findings, recommend corrective and preventive actions, and monitor agreed actions through closure.

Requirements

Education

• Bachelor’s degree in Accounting, Finance, Management Accounting, BusinessAdministration, or a related field.

Qualifications And Experience

• At least three (3) years of relevant experience in finance administration, budget monitoring, accounting support, procurement coordination, records management, quality assurance, or a related function.
• Practical knowledge of financial request processing, supporting-document review, reconciliation, liquidation, petty cash administration, budget utilization reporting, and basic forecasting.
• Working knowledge of administrative and procurement processes, supplier documentation, contract and commitment monitoring, and activity logistics.
• Experience maintaining physical and digital records, validating data across multiple trackers, preparing management dashboards, and supporting audit or quality-control reviews.
• Proficiency in Microsoft Office applications, particularly Excel, including formulas, data validation, reconciliations, trackers, and summary reports.
• Experience supporting educational assistance, foundation, CSR, community development, or similar programs is an advantage.