Field Timekeeping & Payroll Coordinator

Sprint Mechanical; Quezon City; On-site; PHP 420,000 - 660,000; Full time

Job summary

Sprint Mechanical is seeking a highly organized Field Timekeeping Coordinator to support workforce timekeeping, payroll coordination, labor reporting, and manpower administration on large-scale construction projects. The role requires accuracy, confidentiality, and timely payroll processing in a project-based setting.

Based in a project office, you will collaborate with field supervision, payroll, accounting, and project management to resolve discrepancies and maintain precise labor records,

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and organizational skills.
• Ability to accurately process and reconcile large volumes of employee timekeeping data.
• Strong communication and problem-solving skills.
• Proficiency with Microsoft Excel, Outlook, and related business applications.
• Ability to manage multiple priorities and meet strict weekly payroll deadlines.

Responsibilities

• Collect, review, verify, and process employee time records for assigned projects.
• Ensure employee hours are accurately recorded and submitted according to established payroll deadlines.
• Verify regular time, overtime, double time, shift differentials, and other applicable pay categories.
• Review employee classifications, schedules, and work assignments for accuracy.
• Track and verify per diem and other project-specific payroll requirements.
• Research and resolve missing punches, incorrect hours, and other timekeeping discrepancies.
• Coordinate payroll corrections with employees, supervisors, Payroll, and Accounting.
• Maintain accurate supporting documentation for timekeeping adjustments and corrections.
• Verify employee hours are charged to the correct project, phase, activity, and cost code.
• Work closely with Foremen and Superintendents to confirm daily labor allocations.
• Maintain accurate records of direct and indirect labor.
• Identify unusual or inconsistent labor charges and communicate discrepancies to project leadership.
• Support Project Controls and Accounting with labor-hour and cost reporting.
• Maintain current employee and project manpower rosters.
• Track new hires, transfers, schedule changes, layoffs, terminations, and other workforce changes affecting timekeeping.
• Coordinate with field leadership to confirm employee work schedules and schedule changes.
• Prepare daily and weekly manpower reports as required.
• Assist employees and supervisors with timekeeping questions and system issues.
• Communicate payroll deadlines and timekeeping requirements to field personnel.
• Maintain complete and accurate timekeeping and payroll-support documentation.
• Ensure time records comply with Sprint Mechanical policies, project requirements, and applicable collective bargaining agreements or Project Labor Agreements (PLAs).
• Support prevailing wage and certified payroll documentation when applicable.
• Maintain confidentiality of employee payroll and personal information.
• Assist with internal reviews, payroll audits, and reconciliation of timekeeping records.
• Identify discrepancies or potential compliance concerns and promptly escalated them to appropriate leadership.
• Prepare labor-hour, manpower, and other timekeeping reports for project leadership.
• Maintain organized electronic and/or physical timekeeping records.
• Provide timely labor information for Project Management, Project Controls, Payroll, and Accounting.
• Support project forecasting and workforce reporting by providing accurate labor-hour information.
• Perform additional project administrative duties as assigned.

Skills

Attention to detail

Organization skills

Timekeeping data processing

Communication skills

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Excel

Outlook

Job description

Sprint Mechanical is seeking a highly organized Field Timekeeping Coordinator to support workforce timekeeping, payroll coordination, labor reporting, and manpower administration on large-scale construction projects. The role requires accuracy, confidentiality, and timely payroll processing in a project-based setting.

Based in a project office, you will collaborate with field supervision, payroll, accounting, and project management to resolve discrepancies and maintain precise labor records,