Festival Bookkeeper & Payments Specialist

Nightowl Consulting; Philippines; On-site; PHP 335,000 - 603,000; Full time

Job summary

Nightowl Consulting is seeking a detail-oriented bookkeeper/payments coordinator to manage vendor onboarding, invoicing, and payroll for annual festivals and year-round concerts. Responsibilities include processing W-9s, attaching estimates to bills in QuickBooks, and ensuring timely payments.

You will reconcile budgets across QuickBooks, Melio, and bank statements, run payroll on the 1st and 15th via Gusto, and coordinate with vendors and staff to maintain accurate cash flow.

Responsibilities

• Onboard vendors, collect W-9s and current addresses.
• Follow budget spreadsheet; track submissions and approvals.
• Attach quotes and estimates to all bills in QuickBooks.
• Work with Festival Director and Crew Director on payment timing and prioritization.
• Attach invoices to all payments in QuickBooks; no exceptions.
• Reconcile budget, QuickBooks, and bank accounts to track cash flow during festival period.
• High-volume period: ~700 entries/payments in 2–3 weeks; ensure readiness before July.
• Run payroll for vendors and employees on the 1st and 15th via Gusto.
• Track payments from submission through completion; flag discrepancies across systems.

Skills

Bookkeeping

Vendor coordination

Gusto

QuickBooks Online

Google Sheets

Tools

QuickBooks Online

Google Sheets

Gusto

Melio

Google Workspace

Zoom

Job description

Nightowl Consulting is seeking a detail-oriented bookkeeper/payments coordinator to manage vendor onboarding, invoicing, and payroll for annual festivals and year-round concerts. Responsibilities include processing W-9s, attaching estimates to bills in QuickBooks, and ensuring timely payments.

You will reconcile budgets across QuickBooks, Melio, and bank statements, run payroll on the 1st and 15th via Gusto, and coordinate with vendors and staff to maintain accurate cash flow.