Bookkeeper / Administrative Support

NightOwl Consulting Philippines Inc.; Philippines; On-site; PHP 390,600 - 558,000; Full time

Benefits offered by this job

Above market salary

HMO on Day 1 for principal and two dep

Government-mandated benefits

Performance-based Incentives

Quarterly Company Events

1,000 PHP De Minimis

Equipment and software provided

Job summary

NightOwl Consulting Philippines Inc. is seeking a detail-oriented, self-directed full-cycle bookkeeper to manage financial operations across both business lines.

This is a fully remote, 40-hour work week role, requiring proactive organization and the ability to handle a high volume of transactions, especially during festival season. You will work with the Operations team, run QuickBooks Online and payroll via Gusto, manage vendor communications, and ensure accurate reconciliation across budgets,

Qualifications

• Must have proven experience with QuickBooks Online — class-based accounting.
• Proficiency with Google Sheets for budgeting, reconciliation, and collaboration.
• Ability to manage multiple ongoing workflows and follow up independently.
• Strong attention to detail; every transaction requires supporting documentation.
• Clear, professional written communication with vendors and employees.
• Must be fully operational before July to cover festival season.

Responsibilities

• Festival (Annual Event): onboard vendors, track budget, attach quotes and invoices, reconcile budgets and bank accounts.
• Concerts (Year-Round Shows): weekly QuickBooks entries, manage vendor data, process crew payments.
• Payroll: run payroll for vendors and employees on 1st and 15th via Gusto.
• Payment Tracking: monitor submissions to completion, align budgets and ledgers across systems, flag discrepancies.
• Email Correspondence: manage bookkeeping inbox and professional vendor/employee communications.
• Vendor Coordination: liaise with vendors on payment timelines and submission methods.
• Systems & Tools: maintain familiarity with QuickBooks Online, Google Sheets, Gusto, Melio, Google Workspace, Zoom.

Skills

Detail oriented

Time management

Multitasking

Professional communication

Tools

QuickBooks Online

Google Sheets

Gusto

Melio

Google Workspace

Zoom

Job description

Job Summary

We are looking for a detail-oriented, self-directed full-cycle bookkeeper to manage financial operations across both business lines. This is a fully remote, 40-hour work week role. The right person will be proactive, organized, and comfortable managing a high volume of transactions under time pressure, particularly during festival season.

Department & Location

Department: Operations

Location: Client

Compensation: ₱35,000 - ₱50,000 / month

Key Responsibilities

Festival (Annual Event)

• Onboard all new vendors — collect and file W-9s and current addresses
• Follow the festival budget spreadsheet and track all submissions and approvals
• Ensure quotes and estimates are attached to all bills in QuickBooks
• Work with the Festival Director and Crew Director on payment timing and prioritization
• Attach invoices to all payments in QuickBooks — no exceptions
• Reconcile the budget, QuickBooks, and bank accounts to track cash flow throughout the festival period
• High-volume period: approximately 700 entries and payments within a 2–3 week window — must be fully operational before July

Concerts (Year-Round Shows)

• Weekly QuickBooks entry for the prior week's shows
• Enter vendor information from W-9s
• Process crew payments and other recurring entries
• Consistent, repeatable workflow — approximately 6 entries per event

Payroll

• Run payroll for vendors and employees on the 1st and 15th of each month via Gusto

Payment Tracking

• Track all payments from submission through completion
• Maintain alignment across: budget spreadsheet, QuickBooks, Gusto/Melio, payment tracking sheet, and bank statements
• Flag any discrepancies across systems proactively

Email Correspondence

• Manage and respond to the bookkeeping inbox
• Communicate with vendors, employees, and financial institutions in a timely and professional manner

Vendor Coordination

• Work directly with vendors on payment timelines, invoice submission, and preferred payment methods
• Represent the company in a positive and professional manner in all vendor communications
• Distribute guidance and information to subcontractors as needed

Systems & Tools

• QuickBooks Online — class-based accounting (required); every bill requires attached estimate; every payment requires attached invoice
• Google Sheets — primary budgeting tool; master spreadsheet with individual director-level sub-sheets; must be comfortable reconciling in and out of QuickBooks
• Gusto — payroll and contractor payments
• Melio — ACH and check payments
• Google Workspace — Gmail, Google Chat, Google Sheets
• Zoom

Skills, Knowledge and Expertise

• Proven experience with QuickBooks Online — class-based accounting specifically
• Comfortable with Google Sheets for budgeting, reconciliation, and multi-user collaboration
• Ability to manage multiple ongoing workflows and follow up independently without being prompted
• Strong attention to detail — every transaction requires supporting documentation attached; no exceptions
• Clear and professional written communication skills — vendor and employee-facing email correspondence is a core part of the role
• Ability to represent the organization positively and professionally in all external communications
• Must be fully operational before July — festival season allows no ramp-up time once it begins

Benefits

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives
• Quarterly Company Events
• 1,000 PHP De Minimis
• Equipment and software provided