Facilities Coordinator

Jones Lang LaSalle Incorporated; Taguig; On-site; PHP 320,000 - 520,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Taguig, Philippines, seeks a Facilities Coordinator to support onsite operations, coordinate with facilities management and vendors, and ensure client satisfaction through efficient coordination and building standards. This role also handles administrative tasks and front desk duties while supporting safety programs and risk management.

The successful candidate will work closely with clients and vendors to maintain service quality, monitor KPIs and SLAs, and

Qualifications

• Experience in facilities coordination or admin support preferred.
• Knowledge of health, safety & risk management beneficial.
• Ability to coordinate with clients, vendors, and internal teams.

Responsibilities

• Onsite Facilities Support: assist Facilities Management in operations; conduct site inspections; identify efficiency improvements; monitor KPIs and SLAs.
• Administrative & Front Desk Support: documentation, reporting, visitor management, appointments.
• Client & Vendor Coordination: liaise with clients, suppliers, and vendors; assist procurement; ensure clear communication among stakeholders.
• Health, Safety & Risk Management: support safety programs; disaster recovery and business continuity planning; follow escalation procedures.

Skills

Organizational skills

Coordination skills

Communication

Facilities knowledge

Multitasking

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Description Facilities Coordinator Role Overview

The Facilities Coordinator provides onsite support and acts as a key partner to Facilities Management in ensuring smooth day-to-day operations. This role is responsible for maintaining building standards, supporting administrative functions, and ensuring client satisfaction through efficient coordination of services and vendors.

Key Responsibilities

• 1. Onsite Facilities Support
  Support Facilities Management in all facilities-related operations and activities.
  Conduct routine site inspections to ensure building systems, processes, and best practices are effectively implemented and maintained.
  Identify opportunities for process improvement and cost savings, and provide recommendations to enhance efficiency.
  Assist in monitoring and achieving key performance indicators (KPIs) and service level agreements (SLAs).

• 2. Administrative & Front Desk Support
  Provide administrative support to the facilities team, including documentation and reporting.
  Perform front desk duties such as handling inquiries, managing visitor access, and coordinating appointments.
  Assist in overseeing basic housekeeping and ensuring workplace cleanliness and organization.

• 3. Client & Vendor Coordination
  Work closely with clients, suppliers, and vendors onsite to address facility-related concerns and requirements.
  Support procurement processes, including sourcing and coordinating vendors and service providers when required.
  Ensure clear communication and coordination between stakeholders (e.g., client, JLL admin, vendors).

• 4. Health, Safety & Risk Management
  Ensure compliance with workplace safety standards and procedures.
  Help implement and maintain health and safety programs to ensure a safe working environment.
  Support risk management initiatives, including:
  Disaster recovery plans
  Business continuity planning
  Follow established escalation and incident reporting procedures.
  Ensure adherence to company policies, guidelines, and compliance standards.

Key Skills & Competencies

• Strong organizational and coordination skills
• Attention to detail and proactive problem-solving
• Good communication and stakeholder management abilities
• Basic knowledge of facilities management and safety practices
• Ability to manage multiple tasks and prioritize effectively

Location: On-site –Taguig, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.