Facilities Coordinator

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Pateros; On-site; PHP 300,000 - 420,000; Full time

Job summary

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI) seeks a Facilities Coordinator to manage onsite operations, coordinate with clients and vendors, and ensure workplace safety and efficiency.

The role emphasizes proactive service delivery and compliance with company standards. The successful candidate will support Facilities Management, perform front desk duties, and help maintain cleanliness and organization across the site in Taguig, Philippines.

Qualifications

• Strong organizational and coordination skills.
• Attention to detail and proactive problem-solving.
• Good communication and stakeholder management abilities.
• Basic knowledge of facilities management and safety practices.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Provide onsite facilities support to ensure smooth operations.
• Conduct site inspections and monitor building systems and safety.
• Coordinate with clients, vendors, and service providers.
• Assist in housekeeping oversight and workplace cleanliness.
• Support procurement processes and KPI/SLAs monitoring.

Skills

Organizational skills

Coordination

Communication

Stakeholder management

Facilities knowledge

Job description

Job Description

Facilities Coordinator

Role Overview

The Facilities Coordinator provides onsite support and acts as a key partner to Facilities Management in ensuring smooth day-to-day operations. This role is responsible for maintaining building standards, supporting administrative functions, and ensuring client satisfaction through efficient coordination of services and vendors.

Key Responsibilities

1. Onsite Facilities Support

• Support Facilities Management in all facilities-related operations and activities.

• Conduct routine site inspections to ensure building systems, processes, and best practices are effectively implemented and maintained.

• Identify opportunities for process improvement and cost savings, and provide recommendations to enhance efficiency.

• Assist in monitoring and achieving key performance indicators (KPIs) and service level agreements (SLAs).

2. Administrative & Front Desk Support

• Provide administrative support to the facilities team, including documentation and reporting.

• Perform front desk duties such as handling inquiries, managing visitor access, and coordinating appointments.

• Assist in overseeing basic housekeeping and ensuring workplace cleanliness and organization.

3. Client & Vendor Coordination

• Work closely with clients, suppliers, and vendors onsite to address facility-related concerns and requirements.

• Support procurement processes, including sourcing and coordinating vendors and service providers when required.

• Ensure clear communication and coordination between stakeholders (e.g., client, JLL admin, vendors).

4. Health, Safety & Risk Management

• Ensure compliance with workplace safety standards and procedures.

• Help implement and maintain health and safety programs to ensure a safe working environment.

• Support risk management initiatives, including:

• Disaster recovery plans

• Business continuity planning

• Follow established escalation and incident reporting procedures.

• Ensure adherence to company policies, guidelines, and compliance standards.

Key Skills & Competencies

• Strong organizational and coordination skills

• Attention to detail and proactive problem-solving

• Good communication and stakeholder management abilities

• Basic knowledge of facilities management and safety practices

• Ability to manage multiple tasks and prioritize effectively

Location

On-site –Taguig, Philippines

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