Export Logistics Specialist

C and U Philippines Inc.; Santo Tomas; On-site; PHP 360,000 - 480,000; Full time

Job summary

C and U Philippines Inc. is seeking a knowledgeable Export Specialist to manage all aspects of sea and air export documentation and compliance.

You will prepare and review invoices, packing lists, B/Ls and AWBs, ensuring accuracy and adherence to PEZA, BOC and BIR regulations. Collaboration with freight forwarders and internal teams is essential for on-time cargo release.

Qualifications

• Bachelor’s degree in International Trade, Customs, or related disciplines.
• At least 2 years of hands-on experience in import trade and customs operations.
• Capable of working under pressure with strong communication and coordination skills.

Responsibilities

• Prepare and review commercial invoices and packing lists.
• Verify Bills of Lading (B/L) and Air Waybills (AWB) against invoices and other documents.
• Process and review PEZA-related export documents and Gate Passes.
• Ensure compliance with BOC, PEZA, and BIR regulations.
• Follow up on export declarations, permits, and Certificates of Origin.
• Maintain export compliance records and assist audits and inspections.
• Coordinate with freight forwarders, brokers, carriers, and internal teams.
• Handle delays in booking, export clearance, and loading operations.
• Primarily manage sea export operations, with ability to handle air exports.
• Initiate RFQs with forwarders/carriers and compare quotations.
• Analyze freight costs and propose cost reductions.
• Store and maintain export documents and maintain an auditable filing system.
• Establish expiry-reminder mechanisms for export documents.

Skills

Communication

Coordination

Stress management

Education

Bachelor's degree in International Trade/Customs

Job description

JOB RESPONSIBILITIES:

• Prepare and review Commercial Invoices and Packing Lists.
• Verify and confirm the contents of Bills of Lading (B/L) and Air Waybills (AWB), ensuring consistency with invoices, packing lists, and customs declaration documents.
• Process and review PEZA-related export documents (e.g., PEZA Form 8106, Boat Note) and Gate Passes.
• Ensure all export activities strictly comply with the laws and regulations of the Philippine Bureau of Customs (BOC), PEZA, and the Bureau of Internal Revenue (BIR).
• Follow up on export declarations, permits, Certificates of Origin, tax documents, and other compliance matters, ensuring documents remain valid and consistent with the actual goods.
• Maintain export compliance records and support BOC/PEZA/BIR audits and regulatory inspections.
• Communicate closely with freight forwarders, customs brokers, carriers, and internal departments to track export shipment progress.
• Handle exceptions and delays in booking, container loading, export customs clearance, vessel loading/aircraft loading, and departure.
• Primarily handle sea export operations, with the capability to handle air export operations as well.
• Initiate RFQs with freight forwarders/carriers, compare sea/air export quotations, and identify the most cost-effective logistics solutions.
• Analyze export freight cost structures (ocean freight, THC, customs clearance fees, trucking fees, document fees, etc.) and propose cost-reduction recommendations.
• Systematically store and maintain export documents, reports, permits, and compliance records.
• Establish an export document filing, traceability, and expiry-reminder mechanism to ensure documents are auditable and retrievable.

QUALIFICATION:

Bachelor’s degree or above in International Trade, Customs, or related disciplines;

At least 2 years of hands-on experience in import trade and customs operations;

Capable of working under pressure with strong communication and coordination skills.