Executive Virtual Assistant

Dhar Mann Studios; Manila; Remote; PHP 670,000 - 1,228,000; Full time

Job summary

Dhar Mann Studios is seeking an Executive Virtual Assistant to support the CEO from a remote home or personal office. This role focuses on prioritization, driving follow-through, and turning ideas into concrete plans with clear next steps.

The ideal candidate is resourceful, proactive, and mature, able to anticipate needs and translate the CEO's vision into actionable tasks while coordinating with internal teams and stakeholders across time zones.

Qualifications

• 10+ years in a support role such as Executive Assistant to CEO level executive with at least 200+ employees.
• Proven ability to take vague or broad requests and drive them to completion.
• Strong judgment, minimal-direction execution, and a bias toward action and follow-through.
• Exceptional written communication skills and the ability to draft clear, concise materials.
• Ability to research topics quickly and synthesize information into useful insights.

Responsibilities

• Partner with the CEO to organize priorities, track initiatives, and move important projects forward.
• Own systems for tracking projects, deadlines, decisions, and commitments so nothing important falls through the cracks.
• Turn broad CEO requests into clear action plans, stakeholder follow-ups, and completed outcomes.
• Serve as a professional liaison between the CEO and internal teams, admins, partners, and external stakeholders to ensure clear alignment, communication, and execution.
• Identify potential problems or bottlenecks early and propose solutions before issues escalate.
• Prepare presentations, documents, and research that help the CEO communicate clearly.
• Draft written communications including emails, memos, and LinkedIn/social posts.
• Structure meetings, decision frameworks, and preparation materials so discussions lead to action.
• Manage calendar, travel, and scheduling in a way that protects the CEO's time and priorities.

Skills

Executive Assistant

Project coordination

Communication

Time management

Problem solving

Tools

Google Workspace

Slack

Notion

Excel

Budgeting

Job description

ABOUT CHANGING LIVES PRODUCTIONS:

Changing Lives Productions is the in-house video production company of Dhar Mann Studios, the #1 creator of scripted positive content online. With over 163 million followers and 45+ billion views across YouTube, Facebook, Instagram, and TikTok, our videos receive more than 1 billion views each month.

We produce several hours of original content weekly with messages of compassion, kindness, and altruism that resonate with viewers of all ages. Our stories tackle real-life challenges and deliver powerful life lessons that resonate with global audiences.

Founded by Dhar Mann, named the "Moral Philosopher of YouTube" by The New York Times, a Time Top 100 Creator, and ranked #2 on Forbes' 2025 Top Creators list - our founding principle is simple but ambitious: We’re not just telling stories. We're changing lives.

BIG PICTURE:

Changing Lives Productions is seeking a highly capable and experienced Executive Virtual Assistant to work directly with the CEO as their right hand. This role goes beyond administrative support: organizing priorities, driving follow-through with his directs, handling company-wide projects, and turning ideas into execution.

The ideal candidate is resourceful, proactive, mature, and able to operate with minimal direction. They anticipate needs, solve problems before they escalat, close loops without being reminded, and translate the CEO's vision into clear next steps.

WHAT SUCCESS LOOKS LIKE IN THIS ROLE:

• The CEO spends less time managing logistics and more time on high-impact decisions
• Company projects move forward without constant oversight or repeated reminders
• Leaders, admins, and stakeholders receive clear, professional communication and follow-through
• Ideas from the CEO quickly turn into structured plans, owners, deadlines, and next steps
• The CEO's priorities stay organized and protected despite competing demands
• Projects are taken off the CEO's plate and delivered quickly, completely, and comprehensively

HOW YOU'LL SPEND YOUR TIME:

• Partner with the CEO to organize priorities, track initiatives, and move important projects forward
• Own systems for tracking projects, deadlines, decisions, and commitments so nothing important falls through the cracks
• Turn broad CEO requests into clear action plans, stakeholder follow-ups, and completed outcomes
• Serve as a professional liaison between the CEO and internal teams, admins, partners, and external stakeholders to ensure clear alignment, communication, and execution
• Identify potential problems or bottlenecks early and propose solutions before issues escalat
• Prepare presentations, documents, and research that help the CEO communicate clearly
• Draft written communications including emails, memos, and LinkedIn/social posts
• Structure meetings, decision frameworks, and preparation materials so discussions lead to action
• Manage calendar, travel, and scheduling in a way that protects the CEO's time and priorities

WHAT YOU HAVE:

• 10+ years in a support role such as Executive Assistant to CEO level executive with at least 200+ employees
• Proven ability to take vague or broad requests and drive them to completion
• Strong judgment, minimal-direction execution, and a bias toward action and follow-through
• Exceptional written communication skills and the ability to draft clear, concise materials
• Ability to research topics quickly and synthesize information into useful insights
• Highly organized and capable of managing multiple moving priorities without dropping details
• Professional maturity, low ego, and the ability to work respectfully with admins, leaders, vendors, and stakeholders
• Comfort working directly with senior leadership in a fast-moving environment
• Strong proficiency with Google Workspace, Slack, Notion, Excel, budgeting, and similar productivity tools
• A strong systems mindset and ability to work independently in a remote environment with Eastern and Pacific timezone overlap

WHO OVERSEES YOU:

The Executive Virtual Assistant will report directly to the CEO

WHERE IT ALL GOES DOWN:

Our Executive Virtual Assistant will work remotely from home or personal office and will be required to utilize our time tracking software to log and submit work hours

WHEN THE MAGIC HAPPENS:

The typical work schedule is 40+ hours a week, specific times will be discussed during the interview