Executive Sales Assistant - T.S.

WeAssist

Philippines

Remote

PHP 615,000 - 922,000

Full time

4 days ago

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Benefits offered by this job

13th Month Bonus

Remote work

Health insurance

Dental insurance

Mental health support

Growth opportunities

Performance raises

Prizes and bonuses

Job summary

WeAssist is a founder-led paid social advertising agency that supports home-service and wellness clients with Meta ads. The candidate will act as the Executive Sales Assistant, using AI tools to drive efficiency, manage a fast-moving sales pipeline, and coordinate client onboarding.

This remote role fits team expansion during a scale phase and offers strong growth potential. The position emphasizes calendar management, client communications, and collaboration with the founder to push initiatives

Qualifications

Experience in fast-paced agency operations, digital marketing, or Meta ads.
Proficient with AI tools and chat-based workflows for sales.
Excellent written and verbal English communication.
Ability to manage pipelines, follow-ups and client interactions.

Responsibilities

Support sales with lead nurturing, pipeline management, and scheduling.
Review calls and draft tailored post-call recaps and proposals.
Coordinate onboarding, sign-offs, and client handoffs with minimal oversight.
Manage calendars, reminders and appointment confirmations to reduce no-shows.
Oversee AI tools and ensure SOPs are documented and followed.
Maintain CRM data accuracy and track deal stages and next steps.

Skills

AI-Driven Mindset

Agency EA Experience

Strong English

Sales Acumen

Proactivity

GoHighLevel CRM

Tools

GoHighLevel

CRM

Meta Ads Manager

Fathom (AI notes)

Job description

Hiring: Full-Time Executive Sales Assistant - Remote - $9,600 - $14,400/yr

About the Client

Performance-driven paid social agency helping home-service and wellness businesses grow through Meta advertising.

Specializes in premium home services with a growing focus on the roofing niche, backed by the founder's own industry background.

Full-funnel attribution – tracking results from first ad impression all the way to a closed deal.

AI-powered operations – AI agents handle daily campaign monitoring, reporting, and anomaly flags so the team can focus on strategy.

A growing roster of agency clients – a lean, founder-led team with big plans to scale and launch a new VA staffing offer.

About WeAssist

Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.

Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

Key Responsibilities of the Executive Sales Assistant

Sales Support, Lead Nurturing & Pipeline Management
Calendar & High-Touch Appointment Management
AI Tools & Workflow Automation Oversight
Client Success & Communication Support
Internal Operations & Team Coordination
Special Projects & Future Initiatives

Qualifications:

Must-Haves:

AI-Driven Mindset (Non-Negotiable) – You use AI tools like ChatGPT, Claude, or Grok daily as an essential part of your workflow.
Agency Operations / Executive Assistant Experience – Proven background in a fast-paced agency environment, preferably digital marketing, lead generation, or Meta ads.
Strong English Communication – Exceptional written and verbal skills with a warm, professional, and articulate tone for client and lead interactions.
Sales Acumen – Understands pipeline dynamics, sales psychology, follow-ups, lead urgency, and sales lingo.
High Follow-Through & Proactivity – Works independently and gets things done without constant reminders or hand-holding.
CRM Experience – Hands-on experience with GoHighLevel or a comparable CRM.

Nice-to-Haves:

Meta Ads Manager Familiarity – Able to read basic campaign reporting metrics.
AI Note-Taking Tools – Experience with Fathom or similar tools.
Funnels & Web Forms – Familiarity with custom-coded funnels and web forms.
Home Services / Roofing Niche Experience – Background supporting home services or roofing businesses, or experience co-founding a small agency, is a plus.

Responsibilities of the Executive Sales Assistant:

Your responsibilities include:

Sales Support, Lead Nurturing & Pipeline Management
Review discovery and sales call recordings to extract business context, key pain points, and pitch specifics for call briefs
Draft and send tailored, sales-driven post-call recap emails and customized proposals right after sales calls
Use the founder's custom agreement framework (growth plans, deliverables, tiered pricing, e-signatures, payment links, and pre-filled onboarding forms) to enable seamless client sign-offs
Conduct pre-call prospect research using public sources (current Meta ads, business age, revenue model, operations) and prepare executive briefs
Manage lead pipelines, contact tagging, and deal stages in GoHighLevel and internal tracking systems
Log call recaps, lead statuses, deal stages, and next steps in the CRM after every sales interaction
Follow up with inbound leads and unclosed prospects, sharing nurture materials and resources
Re-engage backlog leads and past clients to recover inactive pipeline opportunities
Reach out to cold traffic leads from Meta ad funnels who dropped off before booking
Calendar & High-Touch Appointment Management
Start early each morning to organize the daily calendar, highlight priorities, and deliver a clean morning briefing before the founder's workday begins
Monitor the booking calendar and actively confirm upcoming appointments to reduce no-shows
Send personalized appointment reminders via iMessage or a dedicated US phone line
Make brief confirmation calls about an hour before scheduled sales calls to maximize show rates
Contact leads who didn't finish booking to understand drop-off reasons and get them scheduled
Screen booked appointments to confirm leads are qualified before they reach the calendar
Coordinate bookings for contacts met at live industry events and networking functions
AI Tools & Workflow Automation Oversight
Act as the human "middleman" between AI tools (Claude, Grok, GoHighLevel AI setters) and human execution
Review and verify AI-generated onboarding forms before sending them to clients
Use AI daily to rapidly produce proposals, recaps, funnels, and summaries
Help test, refine, and document sales and admin workflows into SOPs
Client Success & Communication Support
Support ongoing communications with the agency's active client base
Track client communication cadences and proactively check in with clients who haven't been contacted in 14+ days
Coordinate post-sign-off onboarding hand-offs to the fulfillment team
Assist with routine communication tasks in client Slack channels
Internal Operations & Team Coordination
Organize and facilitate internal team meetings with clear agendas
Keep meetings concise, structured, and focused
Serve as the operational bridge between the founder, the fulfillment team, and external partners
Special Projects & Future Initiatives
Coordinate content filming schedules and creative shoots for local clients, and route raw footage to the video editor
Help design, test, and roll out a new VA staffing service once core operations are stable

Want to Know More About the Client?

Our client is a founder-led paid social advertising agency that helps home-service and wellness businesses grow through Meta ads. Their approach goes beyond running campaigns—they track attribution from the very first ad impression to the closed deal, and use AI agents to handle daily monitoring, reporting, and anomaly detection so clients get sharper results, faster.

With a growing client roster, a lean and focused team, and plans to niche further into roofing and launch a VA staffing offer for its clients, the agency is in an exciting growth phase. This is a chance to join on the ground floor and help build the systems that take the business to its next milestone.

Culture and Core Values:

This is a small, agile team that moves fast, tests constantly, and is always looking for smarter ways to work.

The "Big 3" – Coachability, a good attitude, and a hard work ethic are at the heart of everything.
Test-and-Learn Mindset – The team rapidly iterates on software, AI bots, funnels, and strategies to keep improving.
Open & Proactive Communication – Speak up, share ideas, and keep everyone informed.
Passion for Learning – You're resourceful and happy to research and figure things out independently.
Excellence, Integrity & Teamwork – High standards, honest work, and a willingness to help wherever needed.

Your energy, structure, and follow-through will keep this easygoing, creative founder—and the whole operation—focused and on track.

What's in it for you?

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

Direct Access to the Founder – Work side by side with an ambitious agency owner on a ground-floor opportunity.
Role Expansion & Leadership – Grow into higher-level operational leadership as the company scales.
Mentorship Opportunities – Potential to mentor future hires and help launch a new VA staffing offer.
Performance Incentives – Bonus structures tied to company growth milestones are in the works.
Cutting-Edge AI Exposure – Sharpen your skills with the latest AI and automation tools every day.
Remote Flexibility – Work from home with a team that values results.

Your next big opportunity starts here—ready to take the leap?

Perks: