Executive & Personal Assistant / Facilities Coord

ISTANA DEVELOPMENT CORPORATION; Philippines; On-site; PHP 500,000 - 900,000; Full time

Job summary

ISTANA DEVELOPMENT CORPORATION in the Philippines seeks a highly organized Executive and Personal Assistant to support a high-profile principal. The role covers calendar management, correspondence, and discreet handling of sensitive information while coordinating domestic and international travel.

You will oversee facilities coordination, vendor relations, and administrative tasks to ensure smooth operations, confidentiality, and proactive service.

Qualifications

• Bachelor's degree in related field.
• 2–3 years of Executive/Personal Assistant experience.
• Experience supporting a C-suite or high-profile individual is a plus.

Responsibilities

• Manage principal's calendar, appointments, and travel arrangements.
• Handle correspondence on behalf of the principal.
• Coordinate domestic and international travel, visas, and accommodations.
• Oversee facilities coordination, vendor contracts, and maintenance schedules.
• Prepare reports, briefs, and meeting notes; maintain confidentiality.
• Liaise with internal/external contacts and government offices as needed.

Skills

Communication skills

Time management

Professional discretion

Microsoft Office

Travel booking familiarity

Independent work

Attention to detail

Problem-solving

Adaptability

Flexible hours

Education

Bachelor's degree in Business Administration, Communications, Hospitality, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

ISTANA DEVELOPMENT CORPORATION in the Philippines seeks a highly organized Executive and Personal Assistant to support a high-profile principal. The role covers calendar management, correspondence, and discreet handling of sensitive information while coordinating domestic and international travel.

You will oversee facilities coordination, vendor relations, and administrative tasks to ensure smooth operations, confidentiality, and proactive service.