Executive/personal assistant

RemoteVA; Metro Manila; Teletrabalho; PHP 1 053 000 - 1 579 000; Tempo integral

Resumo da oferta

RemoteVA is seeking an Executive / Personal Assistant to provide comprehensive administrative and personal support to the executive. The role includes email management, invoicing, bill payments, data tracking in Google Sheets, and coordinating tasks and errands.

The candidate will use QuickBooks Online and ClickUp daily, with a 12:00 PM – 8:00 PM EST schedule. Strong English communication and confidentiality are essential, along with a quiet home office and reliable internet.

Qualificações

• Experience as Executive Assistant, Personal Assistant, or Administrative Assistant.
• Must have experience with QuickBooks Online.
• Must have experience using ClickUp.
• Proficient in Google Sheets and Google Workspace.
• Strong written and verbal English communication skills.
• Ability to multitask and prioritize responsibilities.
• High level of professionalism, discretion and confidentiality.

Responsabilidades

• Manage and organize the executive's emails and follow up as needed.
• Pay bills accurately and on time.
• Prepare and send invoices to clients.
• Track and maintain data using Google Sheets.
• Assist with administrative tasks and document management.
• Manage tasks and projects using ClickUp.
• Coordinate personal errands and requests as needed.
• Maintain accurate financial records using QuickBooks Online.
• Communicate professionally with vendors and clients.
• Complete ad hoc administrative tasks as assigned.

Conhecimentos

Email management

Invoice processing

Time management

English communication

Discretion & confidentiality

multitasking

Ferramentas

ClickUp

QuickBooks Online

Google Sheets

Google Workspace

Descrição da oferta de emprego

Job Description: Executive / Personal Assistant

Reports To: Business Owner / Executive

Position Summary

We are seeking a highly organized and proactive Executive / Personal Assistant to provide administrative and personal support to the executive. This role involves managing daily administrative tasks, handling communications, coordinating schedules, processing invoices, paying bills, and assisting with personal errands to help keep business and personal operations running smoothly.

Schedule: 12:00 PM – 8:00 PM EST

Key Responsibilities

• Manage and organize the executive's emails and follow up as needed.
• Pay bills accurately and on time.
• Prepare and send invoices to clients.
• Track and maintain data using Google Sheets.
• Assist with administrative tasks and document management.
• Manage tasks and projects using ClickUp (MUST HAVE).
• Perform personal assistant duties, including coordinating errands and handling personal requests.
• Maintain accurate financial records using QuickBooks Online (MUST HAVE).
• Communicate professionally with vendors, clients, and other contacts.
• Complete ad hoc administrative and personal tasks as assigned.

Requirements

• Previous experience as an Executive Assistant, Personal Assistant, or Administrative Assistant.
• MUST have experience with QuickBooks Online.
• MUST have experience using ClickUp.
• Proficient in Google Sheets and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal English communication skills.
• Ability to multitask and prioritize competing responsibilities.
• High level of professionalism, discretion, and confidentiality.
• Reliable internet connection and a quiet home office.
• Female candidates are preferred.