EXECUTIVE OFFICE PROJECT COORDINATOR (ONSITE)

City Government of Muntinlupa - Government; Muntinlupa; On-site; PHP 300,000 - 420,000; Full time

Job summary

The City Government of Muntinlupa is seeking an experienced Administrative Assistant to support the Administrative Manager in daily operations. You will help keep tasks moving, track expenses, and ensure timelines are met.

Responsibilities include processing payments for club memberships, reviewing receipts and credit card alerts, handling basic office needs, and assisting payroll and staff reimbursements. You will maintain confidentiality and coordinate with other departments as needed.

Qualifications

• Graduate of a business-related course.
• At least 3 years of experience in a similar role.
• Willing to do field work as required.
• Organized, detail-oriented, and good at juggling multiple tasks.
• Strong communication and people skills.

Responsibilities

• Works with the AM to keep tasks moving and ensure timelines are followed.
• Assists in processing payments for club memberships and tracking expenses.
• Reviews receipts and credit card alerts, making sure everything lines up.
• Handles basic office needs: supplies, subscriptions, errands, and maintenance.
• Prepares and checks staff reimbursement reports before they go to Accounting.
• Helps with payroll for support staff and ensures government compliance.
• Updates reports on project status and makes sure team members are informed.
• Supports other departments with admin help when needed.
• Keeps sensitive info secure and follows internal policies closely.
• May be assigned other tasks occasionally.

Skills

Communication skills

People skills

Organized

Detail oriented

Multitasking

Education

Business-related course

Tools

MS Office

Job description

Core Functions:

• Works with the AM to keep tasks moving and ensure timelines are followed.

• Assists in processing payments for club memberships and tracking expenses.

• Reviews receipts and credit card alerts, making sure everything lines up.

• Handles basic office needs: supplies, subscriptions, errands, and maintenance.

• Prepares and checks staff reimbursement reports before they go to Accounting.

• Helps with payroll for support staff and ensures government compliance.

• Updates reports on project status and makes sure team members are informed.

• Supports other departments with admin help when needed.

• Keeps sensitive info secure and follows internal policies closely.

• May be assigned other tasks occasionally.

Qualifications:

• Graduate of a business-related course.

• At least 3 years of experience in a similar role, ideally in a fast-moving industry.

• Willing to do field work as required.

• Organized, detail-oriented, and good at juggling multiple tasks.

• Strong communication and people skills.

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