Executive Office Coordinator & Operations Support

Abigail Farm Supply, Inc.; Hinoba-an; On-site; PHP 301,000 - 424,000; Full time

Job summary

Abigail Farm Supply, Inc. seeks a dependable Executive Office Associate to manage administrative tasks, coordinate schedules, and maintain records while safeguarding confidential information.

You will handle executive communications, travel arrangements, and invoices under the Administration Revolving Fund, support HR initiatives, and project a professional image in all interactions. This role requires organization, discretion, and a proactive mindset to ensure the smooth operation of the

Qualifications

• Graduate of Management, Business Administration, Entrepreneurship, Hospitality Management, or Financial Management.
• At least 300 hours of office practice (OJT) in a similar line of work.
• At least one year of experience in a similar job is advantageous.
• Proficient in MS Office, especially Excel and Word.

Responsibilities

• Manage executive communications as primary contact via calls, emails, and correspondence.
• Coordinate executive schedules and appointments.
• Maintain physical and digital office records and assets.
• Handle confidential information with discretion.
• Coordinate security, travel, permits, and licenses as needed.
• Provide courteous customer and guest support at reception.
• Represent the company professionally and uphold safety standards.
• Support HR initiatives and company activities.

Skills

Administrative skills

Coordination

Customer service

Attention to detail

Interpersonal skills

MS Office

Travel coordination

Discretion

Professional appearance

Learning mindset

Education

Bachelor’s degree in Management/Business Administration

Tools

MS Office Suite

Email tools

Mobile communication tools

Travel booking systems

Job description

Abigail Farm Supply, Inc. seeks a dependable Executive Office Associate to manage administrative tasks, coordinate schedules, and maintain records while safeguarding confidential information.

You will handle executive communications, travel arrangements, and invoices under the Administration Revolving Fund, support HR initiatives, and project a professional image in all interactions. This role requires organization, discretion, and a proactive mindset to ensure the smooth operation of the