Executive Assistant to the President — Strategic Partner

INTELEGENCIA BPO LLC CORP.; Antipolo; On-site; PHP 420,000 - 640,000; Full time

Job summary

INTELEGENCIA BPO LLC CORP. is seeking an Executive Assistant to provide direct administrative and operational support to the President in the Philippines. The role requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will manage calendars, prepare reports, coordinate travel, liaison with stakeholders, and contribute to process improvements while maintaining confidentiality and professionalism across departments.

Qualifications

• Associate’s degree in Business Administration or related field; may consider relevant work experience.
• Proficiency in Microsoft Office Suite and Adobe Pro.
• Familiarity with project management tools or software is an advantage.
• Strong written and verbal communication skills in U.S. English.
• Excellent organizational, prioritization, and time-management skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong attention to detail and commitment to accuracy.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Sound judgment and critical-thinking skills with the ability to anticipate and resolve challenges.
• Self-motivated, dependable, and capable of working independently and collaboratively.

Responsibilities

• Manage and coordinate the President’s calendar, meetings, agendas, materials, and logistics.
• Prepare and format reports, presentations, documents, correspondence, and executive communications.
• Serve as a liaison between the President and internal and external stakeholders, including executive leadership.
• Track projects, deadlines, action items, and deliverables to ensure timely follow-through.
• Prepare meeting notes and minutes, maintain records, and manage confidential files.
• Assist in drafting correspondence, talking points, reports, and other professional communications.
• Conduct research and prepare relevant information to support executive-level decision-making.
• Coordinate travel arrangements for the President and team members.
• Proactively identify and resolve administrative concerns to minimize disruptions.
• Collaborate with various departments to support alignment and timely project execution.
• Contribute to process improvements, quality control, and operational efficiency.
• Handle special projects, ad hoc assignments, and other responsibilities as assigned.
• Follow established standard operating procedures and best practices.
• Maintain a commitment to continuous professional development and improvement.

Skills

MS Office

Adobe Pro

Project management

U.S. English

Time management

Discretion

Education

Associate’s degree in Business Administration

Tools

Microsoft Office Suite

Adobe Acrobat

PM tools

Job description

INTELEGENCIA BPO LLC CORP. is seeking an Executive Assistant to provide direct administrative and operational support to the President in the Philippines. The role requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will manage calendars, prepare reports, coordinate travel, liaison with stakeholders, and contribute to process improvements while maintaining confidentiality and professionalism across departments.