Executive Assistant to the CEO
GoTeam
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Benefits offered by this job
Job summary
GoTeam is seeking an Executive Assistant to the CEO in Cebu City (onsite/hybrid). The role targets highly structured, detail-oriented professionals who can translate CEO instructions into tracked outcomes and keep the executive’s calendar, inbox, and task pipelines running smoothly.
You’ll leverage CRM systems, Outlook, Excel, and MS Teams to maintain a single source of truth, minimize delays, and push high-priority work to completion with accountability across teams.
Qualifications
- 3–5+ years in executive support or similar high-execution roles for senior/C-level executives.
- Experience managing executive calendars, inboxes, and task pipelines in fast-paced environments.
- Ability to independently execute instructions and manage multiple priorities.
Responsibilities
- Own the CEO's time and communication flow end-to-end.
- Convert instructions into structured tasks with clear ownership and deadlines.
- Maintain zero actionable backlog (≤24 hours).
- Manage calendar, scheduling accuracy, and meeting prep (agenda, participants, materials).
- Ensure CRM logging for inbound leads with proper tagging and tracking.
Skills
Tools
Job description
Executive Assistant to the CEO (Onsite/Hybrid | FREE AI Certification)
Cebu City – IT Park | Onsite when CEO is in-country; Hybrid during travel periods | Day Shift (7:00 AM – 4:00 PM PH Time)
You operate as the CEO's execution engine—ensuring that every instruction, communication, and priority is translated into clear, tracked, and completed actions with zero drop-off.
This role exists to eliminate execution gaps, enforce operational discipline, and ensure the CEO remains focused on high-value strategic work. You will own the flow of information, tasks, and follow-through across the organization.
This role is best suited for individuals who are highly structured, extremely detail-oriented, and relentlessly accountable for outcomes—not activity.
- Minimum of 3–5+ years of experience as an Executive Assistant, Operations Assistant, or similar high-execution support role supporting senior or C-level executives
- Strong experience in managing executive calendars, inboxes, and task pipelines in fast-paced environments
- Proven ability to independently execute instructions, follow through without reminders, and manage multiple competing priorities
- Experience using CRM systems, task management tools, and Microsoft Office (Outlook, Excel, Word, Teams)
- High level of written communication skill for drafting, summarizing, and structuring executive-level information
- Experience supporting founders, CEOs, or senior leadership in high-growth or high-pressure environments
- Naturally structured thinker with strong bias for order, clarity, and follow-through
- Familiarity with SOP creation, workflow documentation, or operational process improvement
- Exposure to AI tools or automation platforms used for productivity or workflow optimization
- You own the CEO's time and communication flow end-to-end
- Manage inbox prioritization, responses, and conversion of all communications into tasks, calendar actions, or delegations within the same day
- Maintain zero actionable backlog (≤24 hours)
- Own calendar management, ensuring scheduling accuracy, conflict prevention, and full meeting preparedness (agenda, participants, materials)
- You ensure nothing the CEO assigns is ever lost, delayed, or untracked
- Convert all CEO instructions into structured tasks with clear ownership and deadlines
- Maintain a single source of truth for all tasks across individuals and departments
- Follow up persistently until completion or escalation, surfacing blockers and risks proactively
- You translate direction into structured operational output across the business
- Convert CEO inputs into tasks, SOP updates, CRM entries, or assigned actions
- Manage CRM logging for all inbound leads, ensuring proper tagging, tracking, and follow-through
- Build structure around recurring workflows to ensure consistency and scalability
- You continuously improve how execution happens inside the organization
- Develop and maintain SOPs for recurring workflows and new processes
- Identify inefficiencies and implement improvements using structured thinking and AI tools
- Support urgent, unstructured, or high-priority CEO requests with speed, autonomy, and accuracy
Founded in 2014, GoTeam is a global outsourcing and AI-enabled operations partner that builds and manages high-performing offshore teams for international clients. We combine Filipino talent with structured systems and modern technology to deliver reliable, scalable support across business functions. Great Place to Work® certified for five consecutive years, GoTeam operates at the intersection of operational excellence and people care.
Values: We believe in empowering our team members with growth, stability, and purpose—building careers, not just filling roles.
Benefits: Industry-leading HMO with dependent coverage, ₱1M life insurance, 25 paid time-off credits, company-provided equipment, Masterclass and LinkedIn Learning access, wellness programs, and family support services.
Giving back: Through GoTeam Cares, we create opportunities for our people to contribute meaningfully to Filipino communities.
We are committed to jointly: (1) empowering the next generation with AI and (2) an action orientation grounded in Gratitude, Humility, and a thirst for Discovery. At GoTeam, the entire internal team is supported by a public commitment to AI, including:
- Educating 100,000 Filipinos on AI
- The GoTeam Founder, Matt Kesby's book "Untangling AI" and two associated businesses: Multiplai.tech and aicoaches.com
- Internal staff servicing the business focused solely on AI
Everyone at GoTeam has the ability to and is ENCOURAGED to implement AI. AI is front and center and will be pursued more vigorously going forward—everyone will be EXPECTED to implement AI. You will have unlimited support to drive AI implementations inside the business.
- Company-provided laptop + second monitor
- Industry-best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 meds reimbursement)
- Option to enroll up to 4 additional dependents via salary deduction
- ₱1M life insurance coverage
- Membership in GoTeam Sports Club, Yoga, and Wellness Programs
- 25 paid time-off credits
- 5 Service Incentive Leave (SIL) days upon first work anniversary (convertible to cash if unused)
- Salary loan access (post-regularization)
- ₱200/day onsite allowance (if applicable to the role)
- Employee discounts and company raffles
- A Strait of Hormuz Relief Allowance of ₱1,000 per month will be provided for the next three (3) months
- Welcome gift on Day 1
- Opportunity to win a trip to Bali through company programs
- Join GoTeam Cares volunteer programs
- ₱10,000 referral bonus + opportunity to win a trip to Bali
- Monthly gratitude events, team dinners, and leadership talks
- 24/7 financial, legal, and counseling support (up to 4 family members)
- Free telemedicine consultations
- Virtual family events and prize opportunities
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