Executive Assistant to CEO - Finance and Growth

Klaiya; Manila; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Free accommodation program

Free device program

Free coffee and snacks

Excellent company culture

Stock Option Program

Work with local & international brands

Job summary

Klaiya, a leading Philippine digital marketing agency, seeks an Executive Assistant to the CEO to handle high-level administrative work with a strong financial focus. You will assist cash flow management, tax compliance, and financial reporting while supporting business development initiatives in the media services division.

The role requires exceptional organizational, financial acumen, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field preferred.
• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives. Experience in finance and/or the media industry is highly desirable.
• Strong financial acumen and understanding of accounting principles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Advanced Excel skills are essential.
• Excellent organizational, time-management, and prioritization skills.
• Exceptional communication (written and verbal) and interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving and analytical skills.
• Ability to work independently and as part of a team.
• Knowledge of the media industry is a plus.

Responsibilities

• Cash Flow Management: Assist the CEO in monitoring and analyzing company cash flow.
• Prepare cash flow projections and reports.
• Track and reconcile financial transactions.
• Liaise with finance department to ensure accurate financial reporting.
• Identify potential cash flow issues and propose solutions.
• Tax Management: Assist the CEO in managing tax compliance.
• Gather and organize tax-related documents.
• Coordinate with tax advisors and accountants.
• Research tax regulations and updates.
• Ensure timely filing of tax returns.
• Financial Reporting: Assist in preparing financial reports and presentations.
• Analyze financial data and identify trends.
• Support the CEO in communicating financial information to stakeholders.
• Budgeting: Assist in the development and monitoring of budgets.
• Track budget variances and provide reports.
• Other Financial Tasks: Manage expense reports and reimbursements.
• Process invoices and payments.
• Assist with financial audits.
• Business Development Support (Secondary Focus): Market Research: Conduct research on industry trends, competitor activities, and potential clients in the media services sector.
• Prepare market analysis reports and presentations.
• Client Relationship Management: Assist the CEO in building and maintaining relationships with key clients and partners.
• Prepare meeting agendas and materials.
• Follow up on action items and track progress.
• Business Development Initiatives: Support the CEO in developing and implementing business development strategies.
• Identify and evaluate new business opportunities.
• Assist in the preparation of proposals and presentations.
• Media Services Support: Assist the CEO in managing projects related to media services.
• Coordinate with internal teams and external vendors.
• Track project timelines and deliverables.
• Administrative Support: Calendar Management:Manage the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication:Screen and manage incoming communications (email, phone, mail). Draft correspondence, reports, and presentations.
• Travel Arrangements:Coordinate domestic and international travel logistics.
• Meeting Preparation:Prepare meeting agendas, materials, and minutes.
• Record Keeping:Maintain organized and confidential files (physical and digital).
• Other Administrative Tasks:Perform other administrative duties as assigned.

Skills

Financial acumen

Excel

Microsoft Office

Organizational skills

Communication & interpersonal

Discretion

Problem-solving

Education

Bachelor's degree in Finance/Accounting/Business Administration

Tools

Excel

Accounting software

Job description

Klaiya, a leading Philippine digital marketing agency, seeks an Executive Assistant to the CEO to handle high-level administrative work with a strong financial focus. You will assist cash flow management, tax compliance, and financial reporting while supporting business development initiatives in the media services division.

The role requires exceptional organizational, financial acumen, discretion, and the ability to manage multiple priorities in a fast-paced environment.