Virtual Executive Assistant (Project Management & Operations)

Ally; Metro Manila; Remote; PHP 771,000 - 1,121,000; Full time

Benefits offered by this job

Fully remote

Work from the Philippines

Europe hours with Dubai overlap

Job summary

Ally is seeking an Executive Partner to join client engagements inside leaders' businesses, owning projects end to end and building AI-powered workflows that save time and improve decision making.

This fully remote role is based in the Philippines, with Europe hours and Dubai overlap, offering direct access to business leaders and founders and opportunities to grow through ownership and responsibility.

Qualifications

• Experience supporting leaders or founders in fast‑growing businesses with shifting priorities and multiple stakeholders.
• Proven ability to own projects end to end and improve processes that others actually use.
• Comfort with Notion or similar tools and hands‑on use of AI to improve workflows.
• Strong judgment under ambiguity, initiative, and attention to detail.

Responsibilities

• Drive key initiatives from leader briefs to completion, clarifying outcomes and deadlines.
• Build and improve operating systems: trackers, SOPs, dashboards, organized knowledge.
• Create AI‑assisted workflows for research, information capture, reporting and recurring tasks; ensure time saved.
• Anticipate leaders' needs, flag risks early, and make recommendations to stay focused.
• Weeks 1–2: learn and map workflows; by end of Month 1: own weekly planning rhythm.

Skills

AI workflows

Notion

Project management

Stakeholder mgmt

Tools

Loom

Job description

Shortlisted candidates may be hired by October 12, 2026.

Be the trusted thought and execution partner who helps leaders and founders drive key initiatives, improve operations, and build practical AI workflows.

This role is perfect for people who thrive on ownership, clear communication, and making fast-moving businesses more effective.

Ally helps founders and leaders scale themselves before they scale their companies.

We match Executive Partners with e-commerce and creative businesses, combining human judgment with modern AI tools.

This role puts you inside a client's business, close to the decisions and work that drive it.

The Role

As an Executive Partner, you'll act as a thought and execution partner to leaders and founders – managing priorities, driving key initiatives, and building the systems that help a business run well.

This is not a typical admin role. You'll work closely with business leaders, own projects end to end, and build practical AI workflows that give teams more time for high-impact work.

What You'll Do

• Drive key initiatives from a leader's brief to completion – clarify outcomes, set priorities, coordinate people, and follow through on decisions and deadlines
• Build and improve operating systems – trackers, SOPs, dashboards, and organized knowledge the team actually uses
• Build practical AI‑assisted workflows for research, information capture, reporting, and recurring tasks; check output quality and whether the workflow saves time
• Anticipate what leaders need, flag risks early, and bring recommendations that help them decide and stay focused
• Weeks 1–2: Learn and map the workflows
• By end of Month 1: Own the weekly rhythm of planning, follow-ups, and review

What We're Looking For

• Experience supporting leaders or founders in fast‑growing businesses, with changing priorities and multiple stakeholders
• Evidence of owning projects through completion and improving processes that others actually use
• Confidence with Notion or similar tools, and hands‑on use of AI to improve a real workflow
• Strong judgment under ambiguity, initiative, and attention to detail
• Clear English and comfort with async communication and direct feedback
• Creative agency or e‑commerce experience (a plus)

What You'll Get

• USD $1,100–$1,600/month, depending on experience
• Fully remote, long‑term, from the Philippines
• Europe hours with Dubai overlap
• Direct access to business leaders and founders
• Grow through ownership – earn responsibility for key initiatives as your judgment and capability grow
• Build skills that compound – project leadership, stakeholder management, and AI workflow design

Shortlisted candidates will be asked to complete a screening questionnaire by invitation only, including a short video introduction (2–3 minute Loom).

Application Questions

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a Project Management Executive?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Virtual Assistant?

If you thrive on driving projects, building systems, and becoming a trusted partner to leaders -- this is your next step.