Executive Assistant (Real Estate Operations Track)

Uptalent.io; Mexico; On-site; PHP 3,071,253 - 4,299,754; Full time

Benefits offered by this job

Flexible schedules

Remote work

Highly competitive compensation

Job summary

Uptalent.io, located in Pampanga, Philippines, is seeking a high-caliber Executive Assistant to support a Principal in the real estate investment sector. This role is a stepping stone towards an Operations Associate or Manager position, providing exposure to various aspects of business operations.

The ideal candidate will have 5-7 years in Executive Assistance or Operations, strong organizational skills, and proficiency with tools like Google Workspace and HubSpot. This position allows for remote work and offers flexible schedules and competitive compensation.

Qualifications

• 5-7 years of experience as Executive Assistant or in Operations.
• Experience in real estate, PropTech, FinTech is highly preferred.
• Proven ability to build and improve systems and SOPs.
• Strong ownership mindset with independent execution abilities.
• Excellent organization and attention to detail.

Responsibilities

• Manage calendars and prioritize tasks effectively.
• Track performance and review dashboards regularly.
• Support operational workflows and project tracking.
• Assist in building and refining operational SOPs.
• Provide personal support and manage budgets.

Skills

5-7 years of experience in EA or Operations

Experience in real estate or related industries

Strong ownership mindset

Excellent organization

Strong written communication skills

Proficiency with Google Workspace and CRMs

Tools

Google Workspace

Asana

HubSpot

Job description

We are hiring a high-caliber Executive Assistant to work directly with a Principal in a fast-growing real estate investment and development company.

This is not a traditional administrative role. It is designed as a stepping stone into an Operations Associate / Operations Manager path, with direct exposure to acquisitions, capital raising, construction, leasing, and asset management.

You will play a key role in building structure, improving execution, and helping scale the business.

Key Responsibilities

Principal Productivity & Execution

• Run weekly time reviews and generate actionable summaries
• Track performance against an "ideal day" structure and identify gaps
• Review dashboards (Asana, time tracking) to surface priorities
• Send daily priority updates (tasks, decisions, follow-ups)
• Apply clear frameworks for prioritization, delegation, and scheduling

Inbox, Calendar & Follow-Ups

• Manage calendar, meetings, and confirmations
• Maintain daily inbox organization (prioritize, delegate, clean)
• Track follow-ups and ensure nothing falls through the cracks
• Maintain and act on "waiting on others" lists

Operations & Business Support

• Keep Google Drive and internal documentation structured and updated
• Maintain CRM hygiene (HubSpot) and investor follow-ups
• Support reporting, KPI tracking, and dashboard updates
• Assist with vendor coordination and project tracking
• Support property management workflows and leasing coordination

Systems & Process Optimization

• Build and refine SOPs across operations (leasing, investor communication, onboarding, etc.)
• Maintain clear and usable documentation (Google Docs, Loom, checklists)
• Improve cross-team workflows (acquisitions - rehab - lease-up)
• Identify and implement simple system improvements and integrations

Personal Support (Light)

• Track and review personal budget and expenses
• Support scheduling of personal and family activities

• 5-7 years of experience in EA, Operations, Chief of Staff, or similar roles
• Experience in real estate, PropTech, FinTech, or adjacent industries is highly preferred
• Proven experience building or improving systems and SOPs
• Strong ownership mindset with the ability to drive execution independently
• Excellent organization and attention to detail
• Strong written communication and documentation skills
• Proficiency with Google Workspace, Asana (or similar), and CRMs (HubSpot preferred)
• Comfortable blending business and personal executive support
• Availability during Pacific / Mountain Time working hours

• Work for the most exciting companies in the North American Market.
• Flexible schedules.
• Work from anywhere.
• Highly competitive compensation.