Executive Assistant & Operation Manager

24 Hours Group; Manila; Remote; PHP 558,000 - 893,000; Full time

Job summary

24 Hours Group in the Philippines is looking for an Executive Assistant & Operations Manager to work directly with the CTO and the Head of Marketing. You will manage the CTO’s daily agenda, assist with reports, and coordinate priorities across technology and marketing projects.

You will organize campaigns, supervise cross-functional work, track KPIs, and ensure timely delivery. The role requires strong English, exceptional organization, and comfort with global teams across time zones.

Qualifications

• Proven experience supporting an executive and coordinating projects in a fast-paced environment.
• Excellent written and spoken English.
• Strong organization and attention to detail with end-to-end ownership.
• Experience with Google Workspace, project management tools, CRMs, and AI tools.
• Comfortable working with cross-cultural teams.
• Self-driven, proactive and reliable, seeking a long-term role.
• Degree in business, engineering, IT or related field preferred.

Responsibilities

• Manage the CTO's calendar, inbox and priorities, and prepare notes, reports and documents.
• Coordinate daily activities across the marketing team so priorities and deadlines are clear.
• Plan, assign and follow up on tasks, campaigns and projects until they're delivered.
• Coordinate high-level creative work (videos, ads, designs) and technology infrastructure development.
• Track progress against goals and KPIs and report status to leadership.
• Run meetings and check-ins across time zones and follow up on action items.
• Spot bottlenecks early, solve them, and keep processes documented.

Skills

Executive support

Operations management

Project coordination

English proficiency

Organization & detail

Google Workspace

CRM platforms

AI tools

Cross-cultural collaboration

Time management

Education

Bachelor’s degree in business/IT/engineering

Tools

Google Workspace

Project management tools

CRM platforms

AI tools

Job description

We\'re a fast-moving, multi-business enterprise with a fast-paced marketing department that runs an international operation. We\'re looking for a highly motivated Executive Assistant & Operation Manager to work directly with the CTO and the Head of Marketing. You\'ll keep priorities, people and projects coordinated, from the CTO\’s daily agenda to campaigns and creative work and help the business hit its goals on a variety of technology and marketing related projects.

What you\'ll do

• Manage the CTO\'s calendar, inbox and priorities, and prepare notes, reports and documents


• Coordinate daily activities across the marketing team so priorities and deadlines are clear


• Plan, assign and follow up on tasks, campaigns and projects until they\'re delivered


• Coordinate high-level creative work (videos, ads, designs) and technology infrastructure development


• Track progress against goals and KPIs and report status to leadership


• Run meetings and check-ins across time zones and follow up on action items


• Spot bottlenecks early, solve them, and keep processes documented

What we\'re looking for

• Proven experience supporting an executive, running operations, or coordinating projects and people, ideally in marketing/technology or a fast-paced environment


• Excellent written and spoken English


• Strong organization and attention to detail, with a track record of owning work end to end


• Comfortable with Google Workspace, project management tools, CRM platforms and AI tools


• Comfortable working with people from different countries and cultures


• Self-driven, proactive and reliable, looking for a long-term role


• Degree in a business, engineering, IT or other technical field preferred

Requirements

• Full-time and exclusive to this role, working US time zone hours


• On camera on Zoom throughout the workday


• Fixed, quiet workspace with a laptop, at least one additional screen, webcam and reliable internet with backup