Executive Assistant | Hybrid

PETNET, INC.; Philippines; Hybrid; PHP 446,000 - 625,000; Full time

Benefits offered by this job

Hybrid work setup

Career growth opportunities

Job summary

PETNET, INC. in the Philippines seeks an experienced administrative assistant to support the CSNO with calendar management, meeting coordination, correspondence, and reporting. You will liaise with multiple departments and help maintain records.

The role offers a hybrid setup with in-office work at Legaspi Village, Makati, and remote days. The position requires a Bachelor’s degree in Business Administration or related field and 2–3 years of admin/operational support to senior leadership.

Qualifications

• Bachelor's degree in Business Administration, Management or related field.
• 2–3 years of admin/operational support to senior leadership.
• Proficiency in MS Office / Google Workspace.

Responsibilities

• Provides administrative and operational support to the Sales and Network Operations Department.
• Keeps and files CSNO documents, files, and records.
• Plans and schedules activities for the CSNO.
• Prepares and edits correspondences and memoranda as directed by the CSNO.
• Prepares or assists in the preparation of meeting minutes and agendas.
• Schedules and coordinates meetings, travel, and events for the CSNO.
• Prepares and analyzes basic reports and data as directed by the CSNO.
• Maintains and updates files and data for internal reports.

Skills

Discretion & confidentiality

Calendar management

Communication skills

Organizing & coordinating

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office / Google Workspace

Job description

Your Impact on the Business

Performs a variety of administrative support duties for the CSNO, which require a range of skills and knowledge of organizational procedures. Assists the CSNO in his daily meetings and schedules, resolves Administrative and Field Sales and Operations concerns. Composes, edits, and proofreads correspondences and reports and prepares regular documents. Aligns and coordinates well with other Departments.

Key Functions and Responsibilities

• Provides administrative and/or operational support to various activities of the Sales and Network Operations Department, coordinating with other departments and operating units for the resolution of day-to-day administrative and operational concerns
• Keeps/files official CSNO documents, files, and records
• Plans and schedules activities when needed
• Prepares and edits correspondences and/or memoranda as directed by the CSNO and in coordination with the established policies of the company through verification from concerned departments
• Prepares, encodes, edits, and distributes agenda and/or minutes of meetings
• Schedules and coordinates meetings, events, appointments, and/or other similar activities for the CSNO, which may include coordinating travel and lodging arrangements and possibly planning department conferences, visitors’ itinerary and seminars
• Prepares or assists in the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis, as specifically directed by the CSNO
• Establishes, maintains and updates files, records and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports, such as sales reports and other requisition documents
• Sorts out, screens, reviews and distributes incoming and outgoing mail; composes, prepares or ensures timely responses to a variety of written inquiries, with approval from CSNO. This includes routing the mail received once screened and locating and attaching the appropriate files to correspondence to be answered by the CSNO
• Performs miscellaneous job-related duties as assigned by the CSNO

Knowledge, Skills, and Abilities Required

• Ability to use discretion and respect the confidentiality relationship the job responsibility includes
• Records maintenance skills
• Ability to track internal documents and travel arrangements including travel vouchers
• Ability to communicate effectively, both orally and in writing
• Ability to make administrative/procedural decisions and judgments
• Ability to analyze and solve problems
• Ability to record and transcribe meeting minutes
• Ability to maintain calendars and schedule appointments
• Ability to gather and analyze statistical data and generate reports
• Ability to create, compose and edit written materials
• Ability to gather and compile information
• Ability to gather data and compile information and prepare reports
• Organizing and coordinating skills
• Proficiency in MS Office / Google Workspace

Qualification

• Education. Bachelor’s degree in Business Administration, Management or related field (preferred);
• Experience. At least 2–3 years of experience providing administrative or operational support to senior leadership.
• Working Setup. Enjoy the best of both worlds with our hybrid work setup. You'll have the flexibility of working remotely for the majority of the month, while still being able to connect with the team and collaborate at our headquarters located in the vibrant Legaspi Village, Makati. You'll be able to enjoy the benefits of a dynamic work environment and engage in face-to-face interactions with colleagues at least 5 times a month.
• Working Schedule. Achieve work-life balance with our Monday to Friday schedule, totaling 44 hours per week. We understand the importance of maintaining a healthy and fulfilling lifestyle outside of work, and we believe in providing our employees with a schedule that allows for personal and professional growth.
  

Why Join us?

• Our Purpose: To empower and uplift Filipinos by providing access and choices for financial inclusion
• Our Mission: We put the customer first by delivering innovative, reliable, and secure solutions to all our stakeholders and through digital and human touchpoints.
• Our Vision: A nation where financial services are inclusive and borderless
• Industry Leadership: As a subsidiary of Union Bank of the Philippines, PETNET is backed by a strong financial institution that leads the way in delivering innovative solutions and revolutionizing the banking industry.
• Professional Growth: We foster a culture of continuous learning and personal development. By joining our team, you will have access to training programs, mentorship opportunities, and a supportive work environment that encourages growth and progression.
• Team Collaboration: At PETNET, we believe in the power of collaboration and teamwork. You will have the opportunity to work alongside talented professionals, exchange ideas, and contribute to meaningful projects that shape the future of financial services.
• Impactful Work: Our services play a crucial role in facilitating global transactions, cross-border payments, and financial inclusivity. By joining us, you will make a tangible impact on individuals, businesses, and communities, both locally and globally.
  

Please note: Only shortlisted candidates will be contacted for an interview.