Executive Assistant (HR Analytics)

SCHNEIDER ELECTRIC SINGAPORE PTE LTD; Santo Niño 1st; Hybrid; PHP 420,000 - 720,000; Full time

Benefits offered by this job

Global Family Leave

Comprehensive medical coverage for the

Worldwide Employee Stock Ownership

Hybrid work arrangement (New Ways of W

Job summary

Schneider Electric in the Philippines is seeking an Executive Assistant (HR Analytics) to support our senior leadership with calendar management, data-driven HR insights, and coordinating administrative duties across teams. You will gather workforce metrics, prepare reports, manage invoices and onboarding/offboarding logistics, and act as a primary contact for the team’s activities.

The role requires a Bachelor/Diploma in Business Administration and at least four years supporting executives in

Qualifications

• Bachelor/Diploma in Business Administration or equivalent
• At least 4 years of experience supporting executives in multinational settings
• Strong digital literacy and ability to translate data into insights
• Self-starter with high integrity and excellent organizational skills
• Proactive in upskilling and adapting to change

Responsibilities

• Coordinate team meetings, agendas and notes, travel and expense claims
• Manage calendar and rooms, take minutes and follow up on actions
• Liaise with customers/vendors for timely, accurate reports
• Gather workforce metrics: turnover, hiring funnel, time-to-fill, mobility, productivity, engagement
• Prepare reports and translate raw data into leadership insights and recommendations
• Process invoices, purchase orders, distribution lists and expense claims
• Support onboarding/offboarding including IT access and facilities setup
• Arrange travel and hotel for local and overseas visitors
• Serve as primary contact for the team and respond to inquiries
• Proactively assist team members with solutions

Skills

Executive support

Calendar management

HR analytics

Data interpretation

Communication

Time management

Multitasking

Education

Bachelor's / Diploma in Business Administration

Tools

Excel

Power BI

HRIS

Job description

About the role

Join our dynamic team as an Executive Assistant (HR Analytics) and be the cornerstone of executive success. This role provides crucial support to our senior leadership team, combining calendar management, HR analytics, administrative coordination, and team support functions.

Key responsibilities

• Provide support to senior leadership including coordination of team meetings, meetings agenda and notes, business trips and expense claims, internal/external events or trainings

• Manage calendar for meeting rooms / venues booking, minutes taking as necessary, monitoring and follow through schedules

• Liaise with customers and vendors in respect of meeting schedules and production of timely and accurate reports

• Gather and assemble information and data from various sources covering workforce metrics such as turnover, hiring funnel, time to fill, internal mobility, productivity, and engagement

• Assist in the preparation of related reports/presentation materials, analyzing and translating raw data into insights and recommendations, to support leadership decision-making

• Manage workflow and monitoring invoices, Purchase Orders, distribution lists, expense claims

• Provide admin support for new hires and exiting employees include arranging IT essential, access and onboarding/offboarding arrangements

• Coordinate travel and hotel arrangements for local as well as oversea visitors

• Serve as a primary contact and authoritative information source on the team's activities and to respond to internal and external inquiries

• Interact with team members to pro-actively offer assistance and solutions

About you

• Bachelor/Diploma in Business Administration or equivalent

• At least 4 years of relevant experience in supporting executives/ senior leaders within multinational organization and had dealt with coordination of different time zone meetings

• Strong digital literacy, ability to leverage technology for productivity, and interpret data for informed decision-making

• Passion for continuous learning, adaptability to change, and proactive upskilling in a dynamic environment

• High integrity in handling confidential information, excellent time management & organizational skills, and strong communication across all levels

• Self-starter with attention to detail, customer-focused approach, and ability to thrive in a fast-paced, matrix environment

• Prior exposure working within HR teams and understanding HR data structures, employee lifecycle datasets, and people‑related KPIs will be a huge plus

Benefits

• Global Family Leave
• Comprehensive medical coverage for employee and dependents
• Worldwide Employee Stock Ownership
• Hybrid work arrangement (New Ways of Working)

About us

At Schneider Electric, everything we do is geared towards advancing progress and sustainability for all—our colleagues, customers, partners, and the communities and societies we serve. We are a global team built on inclusion, mastery, purpose, action, curiosity, and teamwork, turning sustainability ambitions into actions. We aspire to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best.