Executive Assistant - Female

Terasol Technologies Pvt. Ltd.; Hinoba-an; On-site; PHP 663,000 - 928,000; Full time

Job summary

Terasol Technologies Pvt. Ltd. in Navi Mumbai is seeking a proactive Senior Executive & Executive Assistant to support the CEO/C-Suite. You will manage calendars, coordinate projects, prepare board materials, and liaise with internal and external stakeholders in a fast-paced environment.

The role demands 4–7 years of experience supporting senior leaders, strong communication, and proficiency with MS Office, Google Workspace, and PM tools. On-site position with global exposure.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Management or related field.
• 4–7 years of proven experience supporting senior executives in fast-paced environments.
• Advanced proficiency in Microsoft Office 365, Google Workspace and project management tools.

Responsibilities

• Executive Support & Calendar Management: manage complex calendars, resolve conflicts, coordinate travel logistics.
• Project & Operational Coordination: track action items, follow up with department heads, ensure progress on strategic projects.
• Communication & Board Support: draft executive communications, prepare board decks, create high-impact presentations.
• Meeting & Minutes Governance: design agendas, take minutes, log decisions, drive accountability across teams.
• Stakeholder & Vendor Management: act as first contact for board members, clients, partners, and vendors.
• Expense & Workflow Administration: oversee expense reports, coordinate budgets, maintain confidential archives.

Skills

Calendar management

Stakeholder management

Executive communication

Project coordination

Education

Bachelor’s degree in Business Administration, Communications, Management

Tools

Microsoft Office 365

Google Workspace

Asana

Trello

Jira

Slack

Job description

Job Title: Senior Executive & Executive Assistant to [CEO / C-Suite Leadership]

Location: Ghansoli, Navi Mumbai

Employment Type: Full-time

Experience Level: 4–7 Years

Role Overview

We are seeking a proactive, highly organized, and detail-oriented Senior Executive & Executive Assistant to provide strategic, administrative, and operational support to executive leadership. This high-visibility role acts as the primary liaison between the Executive Office and key internal/external stakeholders, ensuring seamless calendar management, cross-functional project tracking, and overall business execution.

Key Responsibilities

• Executive Support & Calendar Management: Proactively manage complex calendars, resolve scheduling conflicts, coordinate international/domestic travel logistics, and prioritize daily executive workflows.
• Project & Operational Coordination: Track action items from executive meetings, follow up on deliverables with department heads, and ensure key strategic projects progress on schedule.
• Communication & Board Support: Draft executive communications, prepare board decks, build high-impact presentations (PowerPoint/Google Slides), and compile briefing materials prior to critical meetings.
• Meeting & Minutes Governance: Design agendas, take structured meeting minutes, log key decisions, and drive accountability across cross-functional teams.
• Stakeholder & Vendor Management: Serve as the first point of contact for board members, clients, external partners, and vendors, demonstrating discretion and professional diplomatic communication.
• Expense & Workflow Administration: Oversee executive expense reports, coordinate administrative department budgets, and maintain confidential corporate archives.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Communications, Management, or a related field.
• Experience: 4–7 years of proven experience supporting senior executives (C-level, VP, or Founder level) in a fast-paced corporate or growth environment.
• Tech Stack Skills: Advanced proficiency in Microsoft Office 365 (Excel, PowerPoint, Word), Google Workspace, and project management applications (e.g., Asana, Trello, Jira, or Slack).