Executive Assistant (Experience with Bullhorn Preferred) (ENG)

Berry Virtual | MedVirtual | AI Virtual; Philippines; Remote; PHP 1,601,000 - 2,881,000; Full time

Benefits offered by this job

Permanent remote work setup

Competitive starting rate paid in USD

Internet Allowance

HMO insurance (PH)

Retirement Fund

Paid US holidays

Paid Vacation and Sick Leaves

Job summary

Berry Virtual | MedVirtual | AI Virtual is seeking an Executive Assistant to support our executives across scheduling, communications, and project coordination in a remote, USD-paid role. You will help drive client engagement, marketing support, and operational efficiency.

The ideal candidate has proven EA experience, excellent organizational and written skills, and comfort with recruitment tasks and Bullhorn ATS.

Qualifications

• Minimum 5 years as Executive Assistant or Admin role.
• Strong organizational, time-management, multitasking skills.
• Excellent written and verbal communication.
• Experience with staffing operations and recruitment.
• Ability to work across US time zones.

Responsibilities

• Assist with sourcing and recruitment tasks.
• Pull reports, enter data, provide business models, and manage timesheets.
• Support administrative tasks related to staffing operations.
• Manage complex executive calendars and schedule meetings, prioritizing requests.
• Organize and prepare materials for leadership meetings, presentations, and reports.
• Screen and respond to inbound communications on behalf of executives.
• Prepare and proofread executive-level correspondence, documents, and presentations.
• Support project management.
• Conduct research and compile information to assist with decision making.
• Liaise with internal teams and external stakeholders.
• Maintain confidentiality.
• Will provide recruitment support if needed.

Skills

Executive support

Calendar management

Communication skills

Social media familiarity

Confidentiality

US time zones coordination

Education

High school diploma or equivalent

Tools

Bullhorn ATS

Job description

As the Executive Assistant, you will play a pivotal role in supporting our executives in various capacities. This position demands a proactive individual with exceptional organizational skills, creativity, and the ability to handle a wide range of responsibilities. The successful candidate will be a key contributor to our team's success, helping to drive client engagement, marketing efforts, and overall operational efficiency.

Key Responsibilities:

• Assist with sourcing and recruitment tasks
• Pull reports, enter data, provide business models, and manage timesheets
• Support administrative tasks related to staffing operations
• Manage complex executive calendars and schedule meetings, prioritizing requests
• Organize and prepare materials for leadership meetings, presentations, and reports
• Screen and respond to inbound communications on behalf of executives
• Prepare and proofread executive-level correspondence, documents, and presentations
• Support project management
• Conduct research and compile information to assist with decision making
• Liaise with internal teams and external stakeholders
• Maintain confidentiality
• Will provide recruitment support if needed

Requirements

• Proven experience as an Executive Assistant and Admin Role or in a similar role.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Familiarity with managing social media platforms and content management.
• Ability to maintain confidentiality and handle sensitive information.
• Willingness to work in US time zones (PST, EST, CST).
• High school diploma or equivalent.

System and Work Setup Requirements:

• More than 5 years of solid Executive Assistant experience recruitment experience -
• preferred Females - preferred (due to attention to detail)
• Staffing and recruitment industry experience — [PREFERRED]
• Experience with Bullhorn ATS — [PREFERRED]

Benefits

• Permanent remote work setup
• Competitive starting rate paid in USD
• Internet Allowance
• HMO insurance (PH)
• Retirement Fund
• Paid US holidays
• Paid Vacation and Sick Leaves