Executive Assistant & Admin Support - NZ Client (WFH)

UpraisIT; Metro Manila; Remote; PHP 305,000 - 365,000; Part time

Job summary

UpraisIT in the Philippines is hiring an Admin Support Specialist / Executive Assistant to support a New Zealand-based client. You will manage calendars, emails, docs, and reports, and help coordinate communications and operations while working from home during NZ business hours.

The role emphasizes strong English, Google Workspace proficiency, and the use of AI tools to boost productivity. Some light social media editing and Canva work are included, with opportunity to collaborate closely with

Qualifications

• Minimum 2 years experience in Administration, Executive Assistance, Virtual Assistance, Office Support, or similar roles.
• Strong proficiency in Google Workspace (Docs, Sheets, Drive, Calendar, Gmail).
• Excellent written and verbal English communication skills.
• Experience managing executive calendars, schedules, and email inboxes.
• Comfortable using AI tools such as ChatGPT and other productivity platforms.
• Strong organizational, time-management, and multitasking skills.
• High attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Professional, reliable, and capable of maintaining confidentiality.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling requirements.
• Coordinate meetings, reminders, and follow-up actions.
• Manage email inboxes and prioritize communications on behalf of the business owner.
• Draft professional emails, letters, and business correspondence.
• Maintain digital filing systems and ensure proper document organization.
• Prepare reports, presentations, meeting summaries, and action items.
• Perform general administrative and operational support tasks.
• Execute communication tasks on behalf of the business owner.
• Coordinate with clients, suppliers, contractors, and stakeholders.
• Follow up on outstanding tasks, deadlines, and action items.
• Maintain professional communication across all channels.
• Utilize AI tools such as ChatGPT to improve efficiency.
• Assist with content drafting, email preparation, research, and documentation.

Skills

Google Workspace

Calendar management

Email management

English communication

Administrative support

Tools

Canva

Zoom

MS Teams

Job description

UpraisIT in the Philippines is hiring an Admin Support Specialist / Executive Assistant to support a New Zealand-based client. You will manage calendars, emails, docs, and reports, and help coordinate communications and operations while working from home during NZ business hours.

The role emphasizes strong English, Google Workspace proficiency, and the use of AI tools to boost productivity. Some light social media editing and Canva work are included, with opportunity to collaborate closely with