Executive Assistant Active Pool

CO Careers; Pampanga; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

HMO with prescription coverage

13th-month pay

Retirement benefits

Wellness and leave benefits

Job summary

Clark Outsourcing seeks an Executive Assistant to support senior leadership onsite in the Philippines. You will manage schedules, coordinate meetings, and handle communications to ensure smooth daily operations.

You’ll prepare reports and support strategic initiatives, while maintaining discretion and professionalism. The role requires strong organizational and communication skills, the ability to multitask in a fast-paced environment, and proficiency with Microsoft Office and scheduling tools.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational and time-management skills with the ability to multitask.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other productivity tools.

Responsibilities

• Manage and maintain executives schedules, appointments, and travel arrangements.
• Coordinate meetings, conferences, and events, including preparing agendas and taking minutes.
• Handle and prioritize incoming communications, including emails, calls, and correspondence.
• Prepare reports, presentations, and other business documents as needed.
• Conduct research and compile data for reports and decision-making.
• Act as a liaison between executives and internal/external stakeholders.
• Manage confidential information with a high level of discretion.
• Oversee administrative tasks such as expense reporting, document management, and office coordination.
• Assist in special projects and provide support for strategic initiatives.
• Perform other duties as assigned to ensure smooth executive operations.

Skills

Organizational skills

Time management

Communication

Multitasking

Tools

Microsoft Office

CRM tools

Scheduling software

Job description

Job Description:

Position Title: Executive Assistant

Work Set Up: Onsite

Quick Rundown

This role involves managing schedules, coordinating meetings, handling communications, and ensuring the efficient operation of daily executive activities.

What You’ll Do

• Manage and maintain executives schedules, appointments, and travel arrangements.


• Coordinate meetings, conferences, and events, including preparing agendas and taking minutes


• Handle and prioritize incoming communications, including emails, calls, and correspondence


• Prepare reports, presentations, and other business documents as needed


• Conduct research and compile data for reports and decision-making


• Act as a liaison between executives and internal/external stakeholders


• Manage confidential information with a high level of discretion


• Oversee administrative tasks such as expense reporting, document management, and office coordination


• Assist in special projects and provide support for strategic initiatives


• Perform other duties as assigned to ensure smooth executive operations

What We’re Looking For

• Proven experience as an Executive Assistant, Personal Assistant, or similar role


• Strong organizational and time-management skills with the ability to multitask


• Excellent verbal and written communication skills


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools


• Proficiency in scheduling management and CRM tools


• Ability to handle confidential information with discretion and professionalism


• Strong problem-solving skills and attention to detail


• Ability to work independently and collaboratively in a fast-paced environment

Why Youll Love Joining the CO Fam!

At Clark Outsourcing, were redefining what it means to work in a BPO. This isnt your regular office setup-its where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise youll have to experience it yourself to believe it.

Heres whats in store for you:

• Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.


• Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.


• Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.


• Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.


• Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.


• Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, its not just about work - it's about loving where you work. Ready to experience the best workplace ever? We cant wait to welcome you to the team!