Executive Assistant

Aux; Philippinen; Vor Ort; PHP 500.000 - 900.000; Vollzeit

Zusammenfassung

Aux is seeking a highly capable Executive Assistant to provide high-level administrative and operational support to senior executives. The role encompasses calendar and travel management, stakeholder coordination, meeting prep, research, and broad executive support in a fast-paced, high-trust environment.

The ideal candidate will anticipate needs, protect confidential information, and own tasks from start to finish, working with minimal supervision.

Qualifikationen

• Experience supporting senior executives and high-trust environment.
• Excellent organizational and time-management abilities.
• Ability to manage confidential information with discretion.

Aufgaben

• Provide day-to-day administrative and operational support to senior executives.
• Manage complex calendars, schedules, and competing priorities.
• Coordinate meetings and virtual appointments across multiple time zones.
• Prepare meeting materials, agendas, and briefing documents.
• Assist with presentation cleanup and basic editing in PowerPoint.
• Take notes, track action items, and follow up on commitments.
• Manage executive communications across email, messaging, and channels.

Jobbeschreibung

We are looking for a highly capable Executive Assistant to provide high-level administrative and operational support to senior executives. We are supporting an investment and venture-building firm behind a diverse portfolio of emerging and established brands across sports, entertainment, and consumer markets. This is a high-trust role supporting senior leadership, with responsibilities expected to include calendar and travel management, coordination with internal and external stakeholders, meeting preparation and follow-up, research, communications, and broader executive support in a fast-paced, high-profile environment. This is not a traditional admin role focused primarily on ad hoc tasks. We are looking for professionals who are comfortable working directly with executives, managing competing priorities, anticipating needs, protecting confidential information, and taking ownership of tasks and processes from start to finish. The ideal candidate is proactive, highly organized, resourceful, and capable of working with minimal supervision. You should be someone who can identify what needs to be done, determine the best way to accomplish it, and follow through without needing constant direction.

Estimated Salary:

The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.

Responsibilities:

Executive Support

• Provide day-to-day administrative and operational support to senior executives
• Manage complex calendars, schedules, appointments, and competing priorities
• Coordinate meetings, calls, and virtual appointments across multiple time zones, including Zoom meetings
• Help executives start each day organized and prepared by reviewing the calendar, highlighting key meetings, and proactively flagging new people, companies, or priorities that may require additional preparation
• Conduct advanced research on new contacts, companies, meeting participants, and relevant preferences or background information to help executives prepare effectively
• Prepare meeting agendas, briefing materials, presentations, and other executive documents
• Assist with PowerPoint presentation cleanup, formatting, and basic editing
• Take meeting notes, track action items, and follow up to ensure commitments are completed
• Manage executive correspondence, communications, and follow-ups through email, iMessage, and other communication channels as needed
• Help executives stay organized, prepared, and focused on high-priority activities

Proactive Administrative & Operational Support

• Anticipate executives' needs and proactively address issues before they become problems
• Own administrative processes and projects from initiation through completion
• Research information, gather options, make recommendations, and present findings clearly
• Conduct basic company and background research to support meetings, decision-making, and executive preparation
• Coordinate with internal teams, clients, vendors, and external stakeholders
• Follow up on outstanding tasks and ensure deadlines are met
• Develop and maintain systems, trackers, SOPs, and organizational processes that improve efficiency
• Identify opportunities to streamline repetitive administrative tasks and improve workflows
• Exercise sound judgment when determining what requires