Executive Assistant

2X Philippines; Pasig; Hybrid; PHP 550,000 - 900,000; Full time

Job summary

2X Philippines is seeking an Executive Assistant to partner with the leadership team (2LT), managing complex calendars, coordinating communications across time zones, and supporting meetings and events.

The role requires discretion, proactive problem solving, and the ability to anticipate needs in a fast-paced, entrepreneurial environment while working on US shift hours (8:00 am to 5:00 pm ET) from a hybrid setup.

Qualifications

• Experience supporting senior executives or leadership teams.
• Strong organizational and project management skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and modern productivity tools.
• Ability to manage multiple priorities with discretion.

Responsibilities

• Manage complex calendars for multiple executives across time zones.
• Coordinate internal and external meetings and prepare briefing materials.
• Handle expense reporting and admin tasks.
• Serve as gatekeeper for executive communications.
• Support leadership meetings, strategic planning, and offsites.
• Coordinate travel and events.

Skills

Executive support

Calendar management

Cross-time-zone coordination

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google Workspace

Zoom

Slack

Job description

The Executive Assistant serves as a trusted partner to the 2X leadership team (2LT), ensuring leaders can focus their time on the highest-value strategic priorities. This individual will manage complex schedules, coordinate internal and external communications, support leadership meetings and events, facilitate cross-functional collaboration, and handle a wide range of administrative and operational responsibilities.

The ideal candidate is highly organized, proactive, resourceful, detail-oriented, and thrives in a fast-paced, entrepreneurial environment. This role requires exceptional judgment, discretion, professionalism, and the ability to anticipate needs before they arise.

Reporting Manager

Courtney Baker, Chief of Staff

Key Stakeholders:

• Other 2LT Members as defined by Reporting Manager

Location and Logistics:

• Position resided within 2X subsidiary entity, 2X Philippines, but supporting 2X globally
• Working on the US shift (8:00 am ET through 5:00 pm ET), with expectations to respond to communications as feasible outside of working hours.
• Hybrid work from home arrangement, with optional in-office time

Key Responsibilities

Executive Support

• Manage complex calendars for multiple executives, balancing priorities and time.
• Coordinate internal and external meetings across multiple time zones and geographies.
• Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documents.
• Manage expense reporting, reimbursements, and other administrative activities.
• Serve as a gatekeeper and point of contact for executive communications.
• Handle miscellaneous tasks as assigned by executive stakeholders.

Leadership Team Operations

• Coordinate recurring leadership meetings, business reviews, board-related meetings, and strategic planning sessions.
• Prepare meeting agendas, document decisions, track action items, and follow up on.
• Assist in the development and organization of executive presentations, reports, and communications.
• Help drive accountability across leadership initiatives by tracking priorities and ensuring follow-through.

Communication & Coordination

• Draft, proofread, and format correspondence, presentations, announcements, and other business materials.
• Support company-wide communications and leadership updates as needed.
• Maintain professionalism and confidentiality in all interactions.

Special Projects & Strategic Support to Chief of Staff

• Support key strategic initiatives, offsites, company events, and other miscellaneous projects.
• Conduct research and gather information to support executive decision-making.
• Identify opportunities to improve administrative processes and increase organizational

Event & Travel Coordination

• Ensure seamless execution of executive travel - arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Coordinate executive offsites, leadership retreats, customer events, and company meetings.
• Manage logistics for internal and external events, including venue selection, travel arrangements, scheduling, and budget/expense administration.

Qualifications Required

• Experience supporting senior executives, C-suite leaders, or executive leadership teams.
• Exceptional organizational and project management skills.
• Outstanding written and verbal communication abilities.
• Strong proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and modern productivity tools.
• Ability to manage multiple priorities simultaneously while maintaining exceptional
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and a proactive, ownership-oriented mindset.

Preferred

• Experience supporting executives in a high-growth technology, professional services, consulting, SaaS, or private-equity-backed company.
• Experience coordinating executive travel across multiple countries and time zones.
• Familiarity with CRM, project management, and collaboration platforms.
• Experience supporting board meetings, investor relations activities, or other strategic initiatives.

Success Profile

The successful candidate will be:

• Highly organized and detail-oriented.
• Proactive rather than reactive.
• Comfortable operating with ambiguity and changing priorities.
• Skilled at building relationships across all levels of an organization.
• Calm under pressure and capable of managing complex situations.
• Professional, trustworthy, and discreet.
• Motivated by helping leaders and teams perform at their highest level.