Executive Assistant

2X Philippines; Pasig; Hybrid; PHP 500,000 - 800,000; Full time

Job summary

2X Philippines is seeking an Executive Assistant to partner with the leadership team (2LT). You will manage complex calendars, coordinate communications, and support meetings, events, and cross-functional initiatives.

The role requires discretion, proactive problem-solving, and the ability to operate across time zones on US shift hours with hybrid work options. You will handle travel logistics, prepare briefing materials, and maintain confidentiality while driving accountability and efficiency

Qualifications

• Experience supporting senior executives or C-suite leaders.
• Excellent organizational and project management skills.
• Outstanding written and verbal communication abilities.
• Ability to manage multiple priorities while maintaining confidentiality.
• Demonstrated discretion and professional judgment.

Responsibilities

• Manage complex calendars for multiple executives across time zones.
• Coordinate internal and external meetings, agendas, and briefing materials.
• Prepare executives for meetings with presentations and supporting documents.
• Handle expense reporting, travel arrangements, and logistics.
• Support leadership communications and company-wide updates.
• Drive cross-functional collaboration and track action items and decisions.

Skills

Executive support

Organizational skills

Communication skills

Discretion

Problem-solving

Tools

Microsoft Office

Google Workspace

Zoom

Slack

Job description

The Executive Assistant serves as a trusted partner to the 2X leadership team (2LT), ensuring leaders can focus their time on the highest-value strategic priorities. This individual will manage complex schedules, coordinate internal and external communications, support leadership meetings and events, facilitate cross-functional collaboration, and handle a wide range of administrative and operational responsibilities.

The ideal candidate is highly organized, proactive, resourceful, detail-oriented, and thrives in a fast-paced, entrepreneurial environment. This role requires exceptional judgment, discretion, professionalism, and the ability to anticipate needs before they arise.

Reporting Manager

Courtney Baker, Chief of Staff

Key Stakeholders:

• Other 2LT Members as defined by Reporting Manager

Location and Logistics:

• Position resided within 2X subsidiary entity, 2X Philippines, but supporting 2X globally
• Working on the US shift (8:00 am ET through 5:00 pm ET), with expectations to respond to communications as feasible outside of working hours.
• Hybrid work from home arrangement, with optional in-office time

Key Responsibilities

Executive Support

• Manage complex calendars for multiple executives, balancing priorities and time.
• Coordinate internal and external meetings across multiple time zones and geographies.
• Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documents.
• Manage expense reporting, reimbursements, and other administrative activities.
• Serve as a gatekeeper and point of contact for executive communications.
• Handle miscellaneous tasks as assigned by executive stakeholders.

Leadership Team Operations

• Coordinate recurring leadership meetings, business reviews, board-related meetings, and strategic planning sessions.
• Prepare meeting agendas, document decisions, track action items, and follow up on.
• Assist in the development and organization of executive presentations, reports, and communications.
• Help drive accountability across leadership initiatives by tracking priorities and ensuring follow-through.

Communication & Coordination

and other stakeholders.

• Draft, proofread, and format correspondence, presentations, announcements, and other business materials.
• Support company-wide communications and leadership updates as needed.
• Maintain professionalism and confidentiality in all interactions.

Special Projects & Strategic Support to Chief of Staff

• Support key strategic initiatives, offsites, company events, and other miscellaneous projects.
• Conduct research and gather information to support executive decision-making.
• Identify opportunities to improve administrative processes and increase organizational

Event & Travel Coordination

• Ensure seamless execution of executive travel - arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Coordinate executive offsites, leadership retreats, customer events, and company meetings.
• Manage logistics for internal and external events, including venue selection, travel arrangements, scheduling, and budget/expense administration.

Qualifications Required

• Experience supporting senior executives, C-suite leaders, or executive leadership teams.
• Exceptional organizational and project management skills.
• Outstanding written and verbal communication abilities.
• Strong proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and modern productivity tools.
• Ability to manage multiple priorities simultaneously while maintaining exceptional
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and a proactive, ownership-oriented mindset.

Preferred

• Experience supporting executives in a high-growth technology, professional services, consulting, SaaS, or private-equity-backed company.
• Experience coordinating executive travel across multiple countries and time zones.
• Familiarity with CRM, project management, and collaboration platforms.
• Experience supporting board meetings, investor relations activities, or other strategic initiatives.

Success Profile

The successful candidate will be:

• Highly organized and detail-oriented.
• Proactive rather than reactive.
• Comfortable operating with ambiguity and changing priorities.
• Skilled at building relationships across all levels of an organization.
• Calm under pressure and capable of managing complex situations.
• Professional, trustworthy, and discreet.
• Motivated by helping leaders and teams perform at their highest level.