Executive Assistant

Vantive; Hinoba-an; Hybrid; PHP 600,000 - 1,200,000; Full time

Job summary

Vantive is seeking an Executive Assistant to directly support the VP, Head of Global Market Development and Asia Pacific Government Affairs. You will serve as a trusted partner and liaison across the leadership team, helping drive efficiency, protect focus time for the executive, and ensure seamless day-to-day operations.

The role requires coordination with APAC and Global leadership offices. The successful candidate will manage complex calendars, travel arrangements, and confidential

Qualifications

• 5+ years experience as an Executive Assistant in a global organisation.
• Strong international travel organization across time zones.
• Outstanding organisational and time management skills.
• Confident written and verbal communication.
• Ability to handle high-pressure situations with discretion.

Responsibilities

• Provide high-level executive and personal support to the Executive.
• Manage complex calendars and meetings across time zones.
• Plan and coordinate international travel logistics.
• Arrange travel logistics including visas, flights, hotels, transfers.
• Draft communications, agendas, presentations, and expense reports.
• Support monthly leadership meetings and record actions.
• Assist with special projects and initiatives.
• Coordinate event planning for corporate functions.
• Liaise with internal and external stakeholders for the executive.
• Maintain discretion with sensitive information.

Skills

Executive support experience

International travel planning

Organization & time management

Communication skills

Proactivity

Relationship building

Tech savvy (MS Office/Teams)

Discretion & professionalism

Tools

Microsoft Office

Teams

Job description

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

Job Summary

This Executive Assistant position provides direct support to the Vice President, Head of Global Market Development and Asia Pacific Government Affairs. You will be a trusted partner and a key liaison for the executive’s office and across the broader leadership team for Market Development and Government Affairs, helping drive efficiency, creating focus time for the executive and provide overall administrative support to ensure seamless day to day operations. This position will require you to liaise with the APAC and Global leadership teams and their offices.

Key Responsibilities

• Provide high-level executive and personal support to the Executive
• Manage complex calendars, inbox and coordinate meetings across multiple time zones
• International & Domestic Travel Arrangements Plan and coordinate complex travel itineraries, working with internal and external stakeholders where relevant
• Arrange domestic and international travel logistics (including visas, flights, accommodation, ground transfers, etc, ensuring the executive has everything and is prepared ahead of the event/meeting)
• Draft communication, agendas, presentations, prepare expense reports and other administrative tasks as needed
• Assist with setting up the cadence for the business unit i.e. support monthly leadership meetings and reviews, taking minutes and recording actions
• Support special projects, team initiatives, and broader business improvement activities
• Assist in event planning and coordination for corporate functions as required e.g team dinners, offsites
• Liaise with internal departments and external stakeholders on behalf of the executive
• Build strong relationships with senior internal and external stakeholders
• Support the executive with personal tasks, errands, and logistics when required
• Handle sensitive and confidential information with discretion and professionalism

Requirements

• 5+ years experience as an Executive Assistant supporting executives in a global organisation
• Have a strong background in organizing international travel and working with multiple time zones.
• Outstanding organisational and time management skills
• Confident communicator with excellent written and verbal skills
• Proactive, pre-emptive, have a sense of urgency, adaptable and able to manage competing priorities with ease
• Professional presence with the ability to build strong relationships at all levels, more specifically with the Executive Assistants in the different markets
• Tech savvy with experience using Microsoft Office, Teams and internal systems
• Comfortable navigating complex, fast-moving environments
• Ability to handle high-pressure situations and tight deadlines with discretion and professionalism.

Work Environment

• Hybrid/On-site based.
• May require availability outside regular hours due to travel and global coordination.

Reasonable Accommodation

Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link