Executive Assistant

Sunsure Energy Pvt. Ltd.; Hinoba-an; On-site; PHP 600,000 - 1,200,000; Full time

Job summary

Sunsure Energy Pvt. Ltd. is seeking an exceptionally organized Executive Assistant to the CEO in Founders' Office.

You will own the CEO's calendar end-to-end, prioritize requests, schedule external meetings with clients, bankers, investors and Board members, and prepare concise briefing profiles ahead of every engagement. You will capture decisions, track actions with owners and due dates, coordinate media interactions with the Marketing team, draft correspondence, and represent the CEO with

Qualifications

• Education – Graduate
• Experience (PQE) – 5–10yrs of relevant experience

Responsibilities

• Own the CEO's calendar end-to-end and protect focus blocks.
• Schedule external stakeholders and manage meetings with clients, bankers, investors and Board members.
• Prepare visitor profiles and meeting briefs ahead of every engagement.
• Capture decisions and track actions with owners and due dates.
• Coordinate media engagements with the Marketing team and track follow-ups.
• Draft correspondence and represent the CEO with professionalism and warmth.
• Maintain confidentiality and discretion for sensitive information.

Skills

Eye for detail

Tech savvy

Interpersonal skills

Impactful communicator

Confidentiality

Judgment & prioritization

Composure under pressure

Proactive ownership

Stakeholder management

Executive presence

Research & information synthesis

Adaptability

Education

Graduate

Job description

Job Role: AM/DM
Team: Founders' Office
Reports To: CEO, Co Founder
Direct Reports: NA

KEY RESPONSIBILITIES

• Calendar & Time Stewardship
  Own the CEO's calendar end-to-end - prioritize competing requests, protect focus blocks, sequence internal reviews around external commitments, and resolve conflicts proactively rather than reactively. Ensure the CEO enters every day fully prepared: confirmed schedule, pre-read materials, and logistics (travel, venues, video links) locked 24-48 hours in advance.
• External Stakeholder Scheduling
  Set and manage appointments with clients, bankers, lenders, investors, advisors, government officials and Board members, liaising seamlessly with counterpart offices. Maintain an accurate forward calendar of Board meetings, investor reviews, lender discussions and key client engagements.
• Visitor & Meeting Intelligence
  Prepare and circulate concise people/company profiles ahead of every external meeting - visitor and company snapshot, attendee bios, history of prior interactions with Sunsure, meeting objective and suggested talking points ensuring the CEO enters every engagement fully briefed.
• Action Tracking & Follow-Through
  Capture decisions and action items from CEO discussions and reviews; maintain a live action register with owners and due dates; follow up with stakeholders to closure; publish a weekly open-items summary to the CEO. Take minutes where required.
• Media & Public Engagements
  Coordinate the CEO's media interactions in conjunction with the Marketing/Communications team - schedule interviews, press briefings and conference appearances; prepare journalist/publication profiles and briefing notes; track commitments made to media; and manage post-event follow-ups. Ensure all media requests are logged, vetted and routed appropriately.
• Communication Interface
  Act as the communication interface on the CEO's behalf - draft and manage correspondence, screen inbound requests for his time, and represent his office with internal and external stakeholders with professionalism and warmth.
• Confidentiality & Discretion
  Handle Board, investor, M&A, personnel and commercial information with absolute discretion; deal-related and personnel matters remain strictly within the Founders' Office.

NON-NEGOTIABLE TECHNICAL SKILLS AND ABILITIES

• Eye for Detail
  Meticulous attention to detail across calendars, documents and logistics; runs a heavy, fast-changing workload without letting items slip; zero-defect standard on anything that reaches the CEO's desk.
• Tech Savvy
  Advanced proficiency in Outlook, Teams, PowerPoint and Excel; adept at using AI assistants (with sound judgement of when to NOT use them) and productivity tools to prepare briefs, trackers and summaries; able to build and maintain simple trackers and dashboards for action items and schedules.
• Interpersonal Skills & Judgment
  Executive presence and gatekeeping judgement - knows when to protect the CEO's time and when to elevate; builds effortless working relationships with HODs, the Founders' Office, counterpart EAs and external front offices.
• Impactful Communicator
  Impeccable spoken and written English; drafts business-grade emails and briefs independently; interacts confidently with bankers, investors, media and CXOs; demonstrates maturity and composure in sensitive situations.
• Confidentiality
  Proven track record of handling highly confidential information with complete discretion.

PERSONA/ BEHAVIORAL COMPETENCIES

• Judgment & Prioritization Under Ambiguity
  Exercises strong independent judgement to interpret incomplete or evolving requests, accurately prioritize competing demands, and determine what requires the CEO's direct attention versus what can be resolved independently.
• Composure Under Pressure
  Remains calm, solutions-focused, and effective when managing last-minute changes, competing deadlines, or high-pressure situations, without compromising quality or judgement.
• Proactive Ownership (vs. Task-Taking)
  Anticipates needs and potential issues ahead of time and takes ownership of resolving them efficiently and independently.
• Stakeholder Management & Executive Presence
  Communicates and coordinates effectively with board members, investors, senior leadership, and external partners - carrying a composed, confident, and professional demeanor in high-visibility settings and representing the CEO's office with credibility and discretion.
• Research & Information Synthesis
  Quickly gathers, synthesises, and distils relevant background - people, companies, context, prior interactions - into concise, decision-ready briefs ahead of every meeting.
• Adaptability to a Fast-Changing Environment
  Thrives in a dynamic, fast-paced environment with shifting priorities and evolving business needs, adjusting quickly and effectively without losing structure or focus.

Interview Process

• Round 1
  Screening by TA team member
• Round 2
  Interview with GM - Founders' Office
• Round 3
  Interview with CEO

EDUCATION AND EXPERIENCE REQUIRED

• Education – Graduate
• Experience (PQE) – 5-10yrs of relevant experience

THE SUNSURE ADVANTAGE

Sunsure Energy, we believe in nurturing our greatest asset-our people. Joining our team means becoming part of a dynamic and inclusive culture where innovation thrives, and every voice matters. The Sunsure Advantage encompasses:

• Empowerment and Growth: We are committed to your professional development through extensive onboarding programs, ongoing training via platforms like Harvard and Coursera.
• Recognition and Inclusion: We celebrate achievements and foster a sense of belonging with family-inclusive rewards and recognition programmes, ensuring everyone feels valued.
• Well-Being Focus: Our holistic approach prioritises the physical, mental, and emotional well-being of our employees, offering comprehensive benefits that support a healthy work-life balance.
• Feedback and Connection: Through initiatives like Mira's check-ins and anonymous feedback surveys, we encourage open communication and continuous improvement, ensuring that your insights are heard and acted upon.
• Innovative Work Environment: Be part of a forward-thinking organization that values creativity and collaboration, driving sustainable energy solutions for a brighter future.
• If you're looking to make an impact while being supported by an organization that champions your growth and well-being, Sunsure Advantage is your path to success.

ABOUT US

Sunsure stands as India's leading Independent Power Producer, boasting exceptional capabilities in solar and wind technologies. With expertise in utility scale and distributed RE projects, Sunsure caters to commercial and industrial (C&I) clients through open access and behind the meter solutions and leads the nation’s sustainable energy revolution as a premier renewable energy company. Supported by a $400 million investment from Partners Group AG, Sunsure's growth trajectory is bolstered by strategic partnerships and a commitment to shaping a greener India.

OUR MISSION & VISION

We are on a mission to deliver high performing renewable energy assets to meet the green power demand of India’s largest commercial and industrial corporates and in turn lead the charge for creating India’s clean energy powered future. We aim to reach 5 GW of production capacity by 2028 using our expertise in solar, wind and battery storage technologies, and become India’s largest renewable independent power producer.