Executive Assistant

Helpware Inc; Cebu City; Sur place; PHP 335 000 - 614 000; Plein temps

Résumé du poste

Helpware Inc. is seeking an experienced Executive Assistant to support our Manila and Cebu teams. The role involves managing schedules, travel, and liaison work to ensure seamless operations for the commercial team.

The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. Experience planning events and coordinating projects is a plus in our dynamic, collaborative environment.

Qualifications

• Proven experience as an Executive Assistant or in a similar role.
• Excellent organizational and multitasking skills with close attention to detail.
• Strong written and verbal communication skills and discretion.

Responsabilités

• Provide executive support, including scheduling and travel arrangements for the commercial team.
• Act as liaison to ensure smooth communication between internal departments.
• Assist with coordination and setup of special projects, bookings, and events.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take notes, and track action items for follow-ups.
• Manage calendars for the commercial team to optimize schedules.
• Foster collaboration and effective cross-department communication.
• Assist with ad-hoc projects as needed.

Connaissances

Executive support

Calendar management

Communication

Discretion & professionalism

Outils

Microsoft Office Suite

Calendar management tools

Description du poste

About Us

Helpware is a technology-driven company with offices in the USA, Ukraine, Mexico, and the Philippines which provides Customer Experience & Operational Support for modern companies. Our team of professionals is driven by the purpose of providing best-in-class value-adding services to our partners by leveraging our empowered teams, innovative solutions, and technologies.

Our Manila and Cebu, Philippines Team is growing and we're looking for an experienced Executive Assistant to join our Helpware team.

Position Overview

We are seeking a highly organized and proactive Executive Assistant to provide support to our commercial team. This role involves managing schedules, coordinating travel, facilitating communication between departments, and assisting with key projects and events. The ideal candidate is a detail-oriented problem solver who thrives in a dynamic environment and enjoys contributing to a collaborative team culture.

Key Responsibilities

• Provide executive support, including scheduling, travel arrangements, and functional leadership assistance for respective departments.


• Act as a liaison to ensure smooth communication and collaboration between internal departments.


• Assist with the coordination and setup of special projects, bookings, and events.


• Curate meeting agendas, prepare materials, and develop presentations.


• Attending meetings, taking detailed notes, and tracking action items to ensure timely follow-ups.


• Manage calendars for the commercial team, optimizing schedules for efficiency.


• Foster a strong team culture by facilitating effective collaboration and communication across departments.


• Assist with special projects on an as-needed basis.

Qualifications

• Proven experience as an Executive Assistant, Administrative Coordinator, or similar role.


• Strong organizational and multitasking skills with excellent attention to detail.


• Proficiency in Microsoft Office Suite and calendar management tools.


• Excellent written and verbal communication skills.


• Ability to handle sensitive information with discretion and professionalism.


• Strong problem-solving skills and the ability to work independently.


• Experience in event planning, project coordination, or related fields is a plus.