Executive and Administrative Assistant for Marvin - Looking for a Unicorn!

Rhino Squad LLC; Central Luzon; Remote; PHP 754,000 - 1,256,000; Part time

Job summary

Rhino Squad LLC is seeking an Executive and Administrative Assistant for Marvin — a unicorn who loves organizing and overdelivering for clients. You will help Marvin manage tasks, organize case documents, and coordinate with legal assistants.

This part-time role requires 20 hours weekly, 12pm–4pm Eastern Time, strong English, and comfort with AI tools. Paid test offered to ensure fit, with ongoing growth opportunities within Rhino Squad.

Qualifications

• Must work 20 hours weekly.
• Must work 12pm–4pm Eastern Time (US).
• Strong English communication, written and verbal.
• Highly organized, detail-oriented, proactive, and able to manage multiple priorities independently.
• Tech-savvy and comfortable working alongside AI tools.

Responsibilities

• Manage Marvin's inbox and communicate with legal assistants.
• Track incoming materials from lawyers and their legal assistants.
• Flag time-sensitive messages and ensure timely reports.
• Communicate with legal assistants about data and report deadlines.
• Download and organize case documents and track deadlines.
• Track retainers and payments; assist billing through Harvest when set up.

Skills

English communication

Organizational skills

Proactive

Multitasking

Tech-savvy

AI tools

Tools

Harvest

Job description

Executive and Administrative Assistant for Marvin - Looking for a Unicorn!

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:

• *I provide a FUN working environment.
• *We are constantly learning new things.
• *We are a team who wants to be the best at what we do, which means you have the BEST teammates.
• *I ALWAYS pay on time.
• *I treat all of my team members with respect and love.

Client Overview:

Marvin is a physician who does medical-legal consulting, and he is looking for an organized unicorn who can help him with administrative tasks.

Client Requirements:

• Must be able to work 20 hours weekly
• Must be able to work 12pm–4pm Eastern Time (US)
• Must have strong English communication skills (written and verbal)
• Must be highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
• Must be tech-savvy and comfortable working alongside AI tools
• Nice to have: experience in medical-legal work, or as a legal assistant
• Nice to have: experience with billing (familiarity with Harvest is helpful, but not required)

Responsibilities/Tasks:

These are the tasks the VA needs to handle independently and confidently from day one:

Must-Have Experience (Responsibilities You Must Be Proficient In):

Email & Communication:

• Manage Marvin's inbox
• Track incoming materials from lawyers and their legal assistants
• Flag time-sensitive messages so nothing is missed
• Communicate back and forth with legal assistants about the data they're sending and when reports are due

Case Documents & Deadlines:

• Download incoming case documents
• Organize case documents so Marvin can work through them
• Track report deadlines and keep Marvin on track for all of them

Nice-to-Have Experience (Responsibilities You Can Learn Over Time):

• Track retainers and payments received and get billing out on time
• Manage Marvin's billing process through Harvest once it's set up

We have real people communicating with you and looking at your application!

We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and have the skills for it.

At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.