Executive Admin VA — Inbox Management & AI-Driven Ops

VA Masters; Lapu-Lapu; On-site; PHP 335,000 - 558,000; Full time

Job summary

VA Masters is seeking a highly organized Executive Virtual Assistant to manage inboxes and daily administrative operations across multiple entities. You will apply judgment to incoming communications, keep records tidy, and help implement AI-enhanced workflows.

The role requires strong written English, meticulous attention to detail, and the ability to drive recurring processes with minimal supervision. You will coordinate tasks, chase inputs, and ensure timely completion.

Qualifications

• Experience in executive assistance, inbox management, or high-level admin support.
• Strong written English for drafting professional correspondence unaided.
• Excellent judgment in prioritizing, categorizing, and escalating email.
• Track record running recurring administrative processes across multiple entities.
• At ease with Google Workspace and cloud-based tools.
• Highly organized with attention to detail and follow-through.
• Proactive approach—chasing inputs and pushing work forward.

Responsibilities

• Watch, triage, and work through several email inboxes on a steady recurring basis
• Draft, send, and chase routine correspondence on the executive's behalf
• Apply consistent filing, labeling, and folder structures so nothing gets buried or lost
• Flag time-sensitive items and elevate anything needing the executive's direct attention
• Prepare and send recurring invoices, payment reminders, and follow-ups
• Coordinate and see through assorted projects and one-off administrative tasks
• Chase the executive proactively for input, approvals, and information needed to close tasks out
• Spot repetitive workflows and help document, streamline, or automate them over time

Skills

Executive assistance experience

Inbox management

High-level administrative support

Excellent written English

Judgment in prioritizing/email routing

Proactive problem solving

Tools

Google Workspace

Cloud-based tools

Job description

VA Masters is seeking a highly organized Executive Virtual Assistant to manage inboxes and daily administrative operations across multiple entities. You will apply judgment to incoming communications, keep records tidy, and help implement AI-enhanced workflows.

The role requires strong written English, meticulous attention to detail, and the ability to drive recurring processes with minimal supervision. You will coordinate tasks, chase inputs, and ensure timely completion.