Executive Office & Reception Coordinator

MSC Mediterranean Shipping Company; Makati; On-site; PHP 279,000 - 446,000; Full time

Job summary

MSC Philippines Manila is seeking an Office Reception Executive to ensure the efficient operation, safety, presentation, and administration of the MSC Philippines Manila office. The role oversees facilities management, reception services, visitor experience, and executive administrative support to the Managing Director.

You will manage meeting room bookings, arrange refreshments and hospitality, coordinate travel and events, and handle courier services, mail, and office records.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality, or related field.
• 1–2 years of experience in office administration, facilities management, executive support, or similar roles, preferably with supervisory experience.
• Experience in facilities, reception, vendor, and office services management and multiple projects.
• Experience providing executive support including meeting coordination, reporting, presentations, and action tracking.
• Strong English communication with internal and external stakeholders.
• Excellent organization, planning, and time management.
• Strong communication and interpersonal skills.
• High level of professionalism, discretion, and confidentiality.
• Vendor and stakeholder management.
• Proactive, adaptable, and results oriented.

Responsibilities

• Office Reception Management: primary contact for visitors, clients, suppliers, and guests, ensuring a professional and welcoming experience.
• Travel, Events & Executive Visit Coordination: arrange travel, hotels, transportation, itineraries, and meeting logistics; support executive visits.
• Perform such other duties as may be assigned or delegated by the company from time to time.

Skills

Reception management

Facilities management

Executive support

Vendor management

MS Office

English fluency

Organization

Time management

Discretion

Problem solving

Education

Bachelor’s degree in Business Administration, Hospitality, or related field

Tools

Excel

PowerPoint

Word

Outlook

Job description

MSC Philippines Manila is seeking an Office Reception Executive to ensure the efficient operation, safety, presentation, and administration of the MSC Philippines Manila office. The role oversees facilities management, reception services, visitor experience, and executive administrative support to the Managing Director.

You will manage meeting room bookings, arrange refreshments and hospitality, coordinate travel and events, and handle courier services, mail, and office records.