Execution Coordinator III

DHL Germany; Philippines; On-site; Confidential; Full time

Job summary

DHL Germany is seeking a Logistics Coordinator to manage trip details, relay changes to planners, monitor Digihaul transactions, and coordinate fleet allocation with trucking partners. You will generate daily and weekly reports, ensure shipments stay on plan, log issues in CSS, and verify truck arrivals and loads across the Digihaul, GPS, and CMS systems. This role requires proactive communication with drivers, customers, and internal teams to meet SLA targets and improve delivery efficiency.

Job description

Responsibilities

• Receive trip details from planner
• Relay needed trip changes to Planners when advised by customer
• Monitoring digihaul transactions (from pick up to delivery) or the equivalent system
• Creating regional distributor (RD) capacity and delivery requirements
• Sending of initial and final plan to source plant/distribution center
• Directly coordinate with trucking owners/coordinators for fleet allocation
• Data Collection and provision of Daily/Weekly reports such as Truck Status Report, DDM, and Dwell time Report
• Tagging of lock in trip in TMS
• Perform other tasks assigned by immediate supervisor - related to functions
• Responsible for monitoring of fleet utilization and resource assessment
• Plan and control deliveries in a continuous process
• Performs monitoring of all shipments and trip executions
• Ensure that all trucks arrived on-site has corresponding trips
• Responsible for compliance to daily load out plan and provide RCA reports regarding the misses
• Ensure that all packed shipments has corresponding assigned trucks
• Monitoring of trucks dwell time at source plant
• Monitoring of trucks arrival at source via GPS (TM Suite), Digihual (CMS), Call and text.
• Monitor CICO of all trucks at source
• Checking of on site trucks and update in running and DMS file
• Checking of loaded status in S4hana if already invoiced
• Receives call from internal and external customers.
• Responsible for exception code management on trip level, both in identification and uploading.
• Execute approved business continuity plans in case of any disaster situation, system issues, or as needed
• Execute transport cost-savings initiatives
• Maintain and promote good relationship between internal and external parties.
• Responsible for logging of all delivery issues and concerns through CSS system.
• Communicates with drivers, customers, and consignees regarding concerns and questions (e.g. trip details, claims, loading exceptions, vehicle rejection, etc.)
• Receives calls and handle client concerns and direct problems to suitable parties.
• Expedite concern resolutions (returns, damages, etc.) from customers
• Directly coordinate with trucking owners/coordinators for tracking of deliveries
• Ensure that all operation targets are met and delivery orders are actioned on, within the agreed lead-time based in the SLA - if there are deviations, he/she should be able to come up with an acceptable shipment schedule date agreed with the customer
• Prepares the Daily Consolidated Report and Analysis to it
• Responsible for the Entry of Trip Data into the Digihaul System.
• Monitor and Track Shipments within the Digihaul System.
• Conduct Health Checks for data accuracy