EVENTS PROJECT MANAGER

Bellissimo Concepts Events Management Services; Quezon City; On-site; PHP 300,000 - 550,000; Full time

Job summary

Bellissimo Concepts Events Management Services is seeking an experienced Event Planner to manage planning and execution from concept to completion. You will develop detailed timelines and run-throughs, while coordinating with clients to understand objectives, theme, budget, and expectations.

Prepare proposals, costing and program flow for successful events. In addition, you will handle budgets, source suppliers, negotiate contracts, and monitor expenses to ensure alignment with approvals.

Qualifications

• Minimum 2–3 years of event planning experience.
• Strong vendor negotiation and budgeting skills.
• Excellent client management and team leadership.

Responsibilities

• Plan and manage events from concept to execution
• Develop detailed project timelines, production schedules, and run-throughs
• Coordinate with clients to understand objectives, theme, budget, and expectations
• Prepare event proposals, costing, and program flow
• Prepare and manage event budgets
• Source suppliers and request quotations
• Negotiate rates and contracts with venues and vendors
• Monitor expenses to ensure alignment with approved budget
• Coordinate with production teams, caterers, stylists, technical suppliers, and talents
• Ensure all suppliers deliver according to agreed specifications
• Conduct ocular visits and technical meetings when necessary
• Serve as the main point of contact for clients
• Provide regular updates and progress reports
• Address client concerns and manage expectations professionally
• Supervise event coordinators and assigned staff
• Delegate tasks and ensure responsibilities are clearly assigned
• Conduct team briefings before and during events
• Oversee ingress, setup, rehearsals, and program flow
• Ensure event runs smoothly and on schedule
• Troubleshoot and resolve issues immediately on-site
• Supervise egress and post-event turnover
• Prepare contracts, timelines, floor plans, and production briefs
• Submit post-event reports and evaluation
• Maintain organized project files and supplier database

Job description

Your responsibilities will include:

1. Event Planning & Coordination

• Plan and manage events from concept to execution
• Develop detailed project timelines, production schedules, and run-throughs
• Coordinate with clients to understand objectives, theme, budget, and expectations
• Prepare event proposals, costing, and program flow

2. Budget & Cost Control

• Prepare and manage event budgets
• Source suppliers and request quotations
• Negotiate rates and contracts with venues and vendors
• Monitor expenses to ensure alignment with approved budget

3. Supplier & Vendor Management

• Coordinate with production teams, caterers, stylists, technical suppliers, and talents
• Ensure all suppliers deliver according to agreed specifications
• Conduct ocular visits and technical meetings when necessary

4. Client Management

• Serve as the main point of contact for clients
• Provide regular updates and progress reports
• Address client concerns and manage expectations professionally

5. Team Leadership

• Supervise event coordinators and assigned staff
• Delegate tasks and ensure responsibilities are clearly assigned
• Conduct team briefings before and during events

6. Event Execution

• Oversee ingress, setup, rehearsals, and program flow
• Ensure event runs smoothly and on schedule
• Troubleshoot and resolve issues immediately on-site
• Supervise egress and post-event turnover

7. Documentation & Reporting

• Prepare contracts, timelines, floor plans, and production briefs
• Submit post-event reports and evaluation
• Maintain organized project files and supplier database