Project Manager

RedBalloon Creatives Inc; Rizal; On-site; PHP 334,800 - 558,000; Full time

Job summary

A creative project management firm in the Philippines is looking for a Project Manager to oversee execution of BTL projects, manage budgets, and ensure compliance with quality and safety standards. The ideal candidate will translate client briefs into actionable plans and serve as the primary client contact, ensuring effective communication throughout the project lifecycle. Applicants should be adept at managing vendors and contractors while successfully navigating risks and regulatory requirements.

Responsibilities

• Translate client briefs into detailed project plans, timelines, and budgets.
• Manage execution of BTL projects, including event setups, activations, and construction.
• Oversee fabrication and construction work, ensuring quality and safety compliance.
• Coordinate with vendors, contractors, and suppliers for logistics and installations.
• Prepare and manage project budgets in collaboration with Finance.
• Monitor expenditures for profitability and cost control.
• Serve as the client-facing project lead, providing updates and ensuring quality.

Job description

Key Responsibilities

1. Project Planning & Execution

• Translate client briefs into detailed project plans, timelines, and budgets.
• Manage the execution of BTL projects, including event setups, activations, and construction of DSAs.
• Oversee fabrication and construction work, ensuring quality, safety, and compliance with client and regulatory requirements.
• Coordinate with vendors, contractors, and suppliers for materials, logistics, and installations.

2. Budget & Financial Management

• Prepare and manage project budgets in collaboration with Finance and Accounts.
• Monitor expenditures, ensuring profitability and cost control.
• Approve vendor quotes, track invoicing, and ensure timely billing and collections.

3. Cross-Department Collaboration

• Work closely with Account Managers and Account Directors to align project execution with client expectations.
• Collaborate with Creative and Strategy teams to bring concepts to life.
• Coordinate with Procurement for sourcing vendors and materials.
• Provide Finance with accurate financial tracking and reporting.

4. Client & Stakeholder Management

• Serve as the client-facing project lead, providing updates, reports, and assurance of quality.
• Conduct site visits and walkthroughs with clients to review progress and final delivery.
• Manage client expectations and resolve issues or escalations quickly.

5. Vendor & Contractor Oversight

• Develop and maintain a roster of reliable suppliers and contractors.
• Negotiate terms and ensure vendor compliance with quality and safety standards.
• Supervise on-ground work during event setup, fabrication, and construction phases.

6. Risk & Compliance

• Ensure compliance with health, safety, and local regulatory requirements, especially for public installations and Designated Smoking Areas (DSAs).
• Identify risks in timelines, budgets, or logistics and create mitigation plans.
• Secure necessary permits and approvals for construction and event activations in coordination with 3rd-party suppliers.