Events Manager

AIM Asian Institute of Management; Philippines; On-site; PHP 400,000 - 700,000; Full time

Job summary

AIM Asian Institute of Management in the Philippines seeks an experienced events professional to lead strategy and planning for its key programs and stakeholder engagements.

The role coordinates Marketing, Recruitment, Academic/Program teams and external partners, delivering measurable event outcomes, budgets, and post-event evaluations to drive enrollment and brand impact.

Responsibilities

• Develop and manage the Institute’s events calendar in alignment with marketing, enrollment, brand, and stakeholder engagement priorities.
• Translate marketing, recruitment, program, and institutional objectives into appropriate event concepts, formats, and experiences.
• Establish event objectives, target audiences, success measures, timelines, budgets, and execution plans in coordination with different stakeholders.
• Serve as the central project manager for events involving Marketing, Recruitment, Academic/Program teams, and other units within AIM.
• Define responsibilities, deliverables, deadlines, and dependencies among participating teams.
• Coordinate with Academic and Program teams as owners of the academic product, ensuring that program content, faculty participation, academic presentations, and program propositions are provided and validated by the appropriate academic owners.
• Escalate gaps, delays, or risks that may compromise event readiness or effectiveness.
• Prepare and manage event budgets and monitor expenditures against approved allocations.
• Prepare briefs for agency partners (if needed), ensuring event requirements and brand guidelines are clear.
• Review outputs for accuracy, quality, and fit.Identify opportunities for cost efficiencies without compromising event quality or experience.
• Maintain a reliable network and database of venues, suppliers, production partners, and other event resources.
• Establish event-specific KPIs in collaboration with Marketing, Recruitment, and Academic/Program teams.
• Track metrics such as registration, attendance, attendance rate, participant engagement, satisfaction, cost per attendee, leads generated or engaged, and other relevant measures.
• Conduct post-event evaluations and identify lessons and improvements for subsequent activities.
• Provide regular reports on event performance, expenditure, operational issues, and recommendations.

Job description

Event Strategy and Planning

• Develop and manage the Institute’s events calendar in alignment with marketing, enrollment, brand, and stakeholder engagement priorities.
• Translate marketing, recruitment, program, and institutional objectives into appropriate event concepts, formats, and experiences.
• Establish event objectives, target audiences, success measures, timelines, budgets, and execution plans in coordination with different stakeholders.

Cross-Functional Event Leadership

• Serve as the central project manager for events involving Marketing, Recruitment, Academic/Program teams, and other units within AIM.
• Define responsibilities, deliverables, deadlines, and dependencies among participating teams.
• Coordinate with Academic and Program teams as owners of the academic product, ensuring that program content, faculty participation, academic presentations, and program propositions are provided and validated by the appropriate academic owners.
• Escalate gaps, delays, or risks that may compromise event readiness or effectiveness.

Resource Management

• Prepare and manage event budgets and monitor expenditures against approved allocations.
• Prepare briefs for agency partners (if needed), ensuring event requirements and brand guidelines are clear.
• Review outputs for accuracy, quality, and fit.Identify opportunities for cost efficiencies without compromising event quality or experience.
• Maintain a reliable network and database of venues, suppliers, production partners, and other event resources.

Event Performance and Analytics

• Establish event-specific KPIs in collaboration with Marketing, Recruitment, and Academic/Program teams.
• Track metrics such as registration, attendance, attendance rate, participant engagement, satisfaction, cost per attendee, leads generated or engaged, and other relevant measures.
• Conduct post-event evaluations and identify lessons and improvements for subsequent activities.
• Provide regular reports on event performance, expenditure, operational issues, and recommendations.