Event Supervisor

Philippine Dragon Media Network Corp.; Makati; On-site; PHP 334,800 - 558,000; Full time

Benefits offered by this job

Health Maintenance Organization (HMO)

Government Mandated Benefits

Job summary

A growing media agency in Makati is seeking an Event Supervisor to lead the execution of client-approved events and campaigns. This position is key in managing the logistical and production aspects from planning to the post-event wrap-up. You will closely collaborate with internal teams and external vendors to ensure all guidelines are met. Ideal candidates should have strong project management skills and a Bachelor's degree, along with experience in a similar role. The position is full-time and requires on-site presence.

Responsibilities

• Lead day-to-day execution of events and campaigns.
• Supervise event setup and ensure quality control on-site.
• Prepare event budgets and track actual spending.
• Lead the on-site execution team during events.
• Prepare logistics checklists and coordinate transport needs.
• Assist in preparing post-event documentation.

Skills

Project Management

Problem Solving

Account Management

People Skills

Collaboration

Education

Bachelor's Degree

Job description

On-site - Makati 3-5 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

Insurance Health & Wellness

HMO

The Event Supervisor is responsible for executing client-approved events and campaigns. This role ensures all logistical, production, and supplier coordination is properly managed from planning to post-event wrap-up. It requires close collaboration with internal teams, external vendors, and the Account Manager.

1. Project Execution & Timeline Management

• Lead day-to-day execution of events and campaigns
• Supervise event setup, rehearsals, and live execution and ensure quality control and problemsolve issues on-site
• Execute client-approved events and campaigns based on timelines and deliverables set by the Account Manager.
• Maintain detailed task trackers and ensure internal deadlines are met across departments (design, production, logistics, etc.)
• Identify, evaluate, and coordinate with suppliers, venues, production teams, and third-party vendors.
• Secure and review quotations, negotiate rates, and manage supplier contracts with support from Account Managers.

3. Budget Support & Cost Monitoring

• Assist Account Manager in preparing event budgets and cost breakdowns.
• Track supplier payments, monitor actual spending, and ensure alignment with approved budgets.

4. On-Site Supervision & Quality Control

• Lead the on-site execution team during ingress, event day, and egress.
• Ensure event setup matches approved plans, branding is correctly applied, and technical elements are in place.
• Troubleshoot any operational issues in real time and elevate concerns when needed.

5. Team Direction & Coordination

• Brief support staff and freelancers on their roles and responsibilities before and during events.
• Monitor task execution and ensure manpower is allocated effectively throughout the project.

6. Logistics & Operations

• Prepare logistics checklists, production schedules, and delivery timelines.
• Coordinate transport, storage, and equipment needs before and after the event.

7. Post-Event Wrap-Up

• Assist in preparing documentation such as post-event reports, expense summaries, and evaluation feedback.
• Coordinate return of borrowed/rented materials and ensure proper liquidation of receipts and expenses.

Project Management, Problem Solving, Account Management, People Skills, Collaboration