Event Production Manager

Clevr OPC; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

Clevr OPC in Makati seeks an experienced Event Production Manager to lead our production department for mall activations and large-scale events. You will coordinate with accounts and creative teams to plan, schedule, and deliver successful events on time and within budget.

You will manage a team, oversee sourcing and payables, and ensure quality from ingress to egress, while maintaining thorough project documentation and on-site quality checks.

Qualifications

• Proven expertise in event planning, production, and management for mall activations and large-scale events.
• Minimum 3 years’ experience leading a production team with at least 5 direct reports.
• Strong communication skills for managing internal teams, clients, and external partners.
• Experience in budgeting and cost management to optimize resources.
• Ability to manage multiple projects simultaneously under tight deadlines.
• Exceptional organizational and problem-solving abilities.

Responsibilities

• Lead the production department from project initiation to completion.
• Coordinate with accounts and creative teams to meet project requirements and timelines.
• Develop production timelines and ensure deliverables are met.
• Identify risks and implement contingency plans.
• Manage supplier sourcing, quotations, and payables.
• Oversee on-ground event delivery and on-site production team.
• Conduct regular site and quality checks and maintain project documentation.

Skills

Event planning

Production management

Budgeting

Cost management

Multi-project management

Communication

Organizational skills

Problem solving

Education

Bachelor's degree

Job description

CLEVR is a game-changer in the Philippine executive search industry. Our services include EXEC+TECH SEARCHES and C-LEVEL SUCCESSION. We are looking for sustainable talent that produces quality leaders. Get in touch and explore possible opportunities with our career consultants—let's make progressive changes together! One of our clients in Events & PR Agency industry is looking for:

Event Production Manager

Key Responsibilities:

Project Coordination

• Lead the production department and supervise all production-related requirements from project initiation to completion
• Collaborate with accounts and creative teams to understand project requirements, objectives, and timelines
• Align production timelines and schedules with the accounts team to ensure all deliverables are identified and met
• Proactively identify potential project risks and develop contingency plans to mitigate them
• Identify opportunities for process improvement and implement best practices to enhance project efficiency and effectiveness

Sourcing

• Assist Account Executives with event-related tasks, including:

• Sourcing and supplier coordination
• Gathering event-related quotations and requirements
• Following up on payments and payables for suppliers
• Managing accounts receivable documents from clients
• Other event-related tasks as assigned by supervisor

• Create and implement standardized processes and best practices in procuring quality and cost-efficient suppliers and partners
• Conduct canvassing, sourcing, and preparation of costings and quotations from credible suppliers offering the most competitive rates
• Create production timelines, delivery schedules, ingress and egress lists, and secure permits as needed per event
• Manage end-to-end supplier coordination
• Maintain and update the supplier database with complete contact information, product lists, and rates, categorized by industry, materials, and requirements

Production

• Assist in delivering all requirements for on-ground events
• Serve as project point person and key stakeholder from ingress to egress, supported by the on-site production team
• Support finance-related tasks, including:

• Following up on cost estimates, supplier quotes, and required documents to process payables
• Managing accounts receivable and payables documents from clients
• Coordinating with clients on payment pickups and issuance of official receipts
• Timely liquidation of petty cash for events

• Conduct regular site and quality checks to ensure deliverables meet client specifications and agency standards
• Maintain accurate project documentation, including receipts, invoices, acknowledgment receipts, receiving copies, etc.
• Ensure timely liquidation of all event-related payables
• Consolidate all post-mortem documentation to complete the project
• Monitor accounts payables and other related documents from clients and suppliers

Other Duties

• Manage warehouse inventory and supplies
• Perform other tasks as required by the supervisor

Qualifications:

• Bachelor's degree holder.
• Proven expertise in event planning, production, and management, specializing in mall activations and large-scale, production-intensive events (with production experience focused exclusively on event execution, not video production).
• Demonstrated success within Event Agency environments, delivering impactful and engaging experiences for diverse audiences.

• Minimum 3 years’ experience leading a production team with at least 5 direct reports.
• Strong communication skills for managing internal teams, clients, and external partners
• Experience in budgeting and cost management to optimize resource allocation
• Ability to manage multiple projects simultaneously under tight deadlines
• Exceptional organizational and problem-solving abilities

Additional Information:

Fully onsite in Makati, day shift, Monday - Friday