Event Planning & Execution Specialist

Shin Media Inc.; Cebu City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Shin Media Inc. is seeking a proactive Event Planning & Execution Specialist to manage brand activations, promotions, exhibitions, roadshows, product launches, and corporate events across Cebu and the Philippines.

You will handle end-to-end planning, vendor sourcing, budgeting, logistics, on-site execution, and post-event follow-up, while building a reliable network of local vendors for smooth operations. The role requires at least 1 year of hands-on experience, strong project management and

Qualifications

• 1 year hands-on event planning and execution experience.
• Experience independently managing events from planning to on-site execution is preferred.

Responsibilities

• Plan and execute brand activations, promotions, exhibitions, roadshows, product launches, and corporate events.
• Develop event concepts, timelines, budgets, checklists, and execution plans.
• Source vendors, request and compare quotations, negotiate rates, and manage supplier relationships.
• Coordinate venues, equipment, materials, staffing, transportation, catering, and other logistics.
• Manage on-site setup, event flow, vendors, staff, guests, and stakeholders.
• Resolve unexpected issues quickly and ensure smooth event execution.
• Track budgets, expenses, purchasing, invoices, and delivery schedules.
• Prepare post-event reports, organize event records, and recommend improvements.
• Build and maintain a database of reliable local vendors and suppliers.

Skills

Project management

Organization

Communication

Negotiation

Vendor management

Budgeting

English proficiency

Problem solving

Time management

Job description

About the role

We are looking for a proactive and hands-on Event Planning & Execution Specialist to manage events in Cebu and across the Philippines. The role covers end-to-end event planning, vendor coordination, budgeting, logistics, on-site execution, and post-event follow-up.

Key responsibilities

• Plan and execute brand activations, promotional events, exhibitions, roadshows, product launches, and corporate events.

• Develop event concepts, timelines, budgets, checklists, and execution plans.

• Source vendors, request and compare quotations, negotiate rates, and manage supplier relationships.

• Coordinate venues, equipment, materials, staffing, transportation, catering, and other logistics.

• Manage on-site setup, event flow, vendors, staff, guests, and stakeholders.

• Resolve unexpected issues quickly and ensure smooth event execution.

• Track budgets, expenses, purchasing, invoices, and delivery schedules.

• Prepare post-event reports, organize event records, and recommend improvements.

• Build and maintain a database of reliable local vendors and suppliers.

About you

• At least 1 year of hands-on event planning and execution experience.

• Experience independently managing events from planning to on-site execution is preferred.

• Strong project management, organization, communication, and negotiation skills.

• Good English communication skills.

• Strong problem-solving skills and attention to detail.

• Able to manage multiple tasks and deadlines independently.

• Comfortable working in a fast-paced, hands-on environment.

• Willing to work flexible hours, including evenings, weekends, and holidays when required.

• Existing network of event vendors in Cebu is preferred.

• Experience with event quotations, contracts, procurement, and budgets is preferred.