EOI: Valuation Administrator

CBRE Asia Pacific; Makati; Hybrid; PHP 334,800 - 446,400; Full time

Benefits offered by this job

Government Mandated Benefits

Hybrid Work Setup

Paid Leaves (15 SL and 15 VL annually)

HMO with up to three free dependents

Life Insurance

Annual Performance Bonus

Annual Merit Increase

Job summary

CBRE Asia Pacific, located in Makati, Philippines, is seeking a Commercial Valuation Administrator to provide essential administrative support to the valuation team. In this role, you’ll monitor quote requests, manage documentation, and assist in report preparation while ensuring compliance with industry standards.

The ideal candidate will possess strong analytical skills, attention to detail, and proficiency in Microsoft Office. The position offers a hybrid work setup along with various government-mandated benefits.

Qualifications

• Previous experience in an administrative role, preferably within the real estate or valuation industry.
• Experience with document management, client onboarding/offboarding, and compliance processes.
• Strong analytical skills to analyze and interpret information within documents.

Responsibilities

• Provide administrative support to valuation staff and valuers.
• Coordinate with stakeholders and manage documentation.
• Assist in preparation and formatting of valuation reports.
• Monitor and manage incoming quote requests from clients.

Skills

Attention to Detail

Communication Skills

Problem‑Solving Skills

Time Management

Analytical Skills

Adaptability

Education

Bachelor’s degree in business administration, finance, real estate, or a related field

Tools

Microsoft Office Suite

SharePoint

RP Data

TOPS

ValEx

Job description

Job Overview

The Commercial Valuation Administrator will provide essential administrative support to valuation staff and valuers, ensuring smooth operation of commercial property valuation processes. This role involves coordinating with stakeholders, managing documentation, and assisting in preparation of valuation reports.

Key Responsibilities

Quote Request Management

• Monitor and manage incoming quote requests from clients through email.
• Respond promptly to client inquiries, providing detailed and accurate information about property valuation services.
• Prepare and send customized quotes based on client requirements, ensuring all necessary details are included.
• Conduct follow‑up communications with clients to address any additional questions and confirm receipt of quotes.

Email Request Management

• Maintain an organized email inbox by categorizing and prioritizing emails based on urgency and importance.
• Ensure timely responses to all emails, adhering to company response time standards.
• Conduct follow‑up communications with clients to address any additional questions and confirm receipt of quotes.
• Track and document all email communications with clients for future reference and follow‑up.

Administrative Support

• Assist valuers and staff with day‑to‑day administrative tasks, including scheduling appointments, managing correspondence, and maintaining records.

Documentation Management

• Prepare, review, and organize valuation documents, ensuring accuracy and compliance with relevant standards and regulations.

Data Entry and Analysis

• Input and analyze property data using valuation software and tools, ensuring data integrity and consistency.
• Save updated documents in the appropriate folders and archive them for future use.

Client Coordination

• Communicate with clients to gather necessary information, schedule site visits, and provide updates on valuation progress.

Report Preparation

• Assist in the preparation and formatting of valuation reports, including compiling data, creating charts, and ensuring professional presentation.

Compliance and Quality Control

• Ensure all valuation processes and documents comply with industry standards, legal requirements, and company policies.
• Prepare and send customized quotes based on client requirements, ensuring all necessary details are included.
• Conduct follow‑up communications with clients to address any additional questions and confirm receipt of quotes.

Essential Skills

Attention to Detail

• Carefully review documents such as Contracts of Sale, Certificates of Title, Registered Plans, and Building Contracts, requiring high accuracy and thoroughness.

Document Management

• Proficiency in handling, organizing, and maintaining various types of documents.
• Familiarity with document management systems can be beneficial.

Communication Skills

• Strong written and verbal communication skills.

Technical Proficiency

• Using various administrative systems (e.g., SharePoint, RP Data, TOPS, ValEx, and tools for document sourcing and document management).

Analytical Skills

• Ability to analyze and interpret information within documents to ensure they meet required standards and criteria.

Problem‑Solving Skills

• Identifying and resolving any issues or discrepancies found in documents.

Time Management

• Prioritizing tasks and managing time effectively to meet service level agreements and document processing.

Confidentiality

• Ensuring all sensitive information is handled with utmost confidentiality and security.

Collaboration

• Working with various teams and support staff to ensure smooth operations and compliance.

Adaptability

• Being flexible and able to handle backup responsibilities and additional tasks as needed.

Qualifications

Education

• Preferably bachelor’s degree in business administration, finance, real estate, or a related field.

Experience

• Previous experience in an administrative role, preferably within the real estate or valuation industry.
• Experience with document management, client onboarding/offboarding, and compliance processes.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with administrative systems such as SharePoint, RP Data, TOPS, and ValEx.
• Experience with client screening tools and compliance software.

Communication Skills

• Strong written and verbal communication skills.
• Ability to communicate effectively with team members, clients, and directors.

Organizational Skills

• Excellent organizational and time management skills.
• Ability to manage multiple tasks and prioritize effectively.

Attention to Detail

• High level of accuracy and attention to detail in document management and compliance checks.

Analytical Skills

• Strong analytical skills to analyze and interpret information within documents.

Problem‑Solving Skills

• Ability to identify and resolve discrepancies found in documents.
• Ability to efficiently locate and utilize relevant resources to ensure competent execution of tasks.

Confidentiality

• Ability to handle sensitive information with discretion and maintain confidentiality.

Adaptability

• Flexibility to handle backup responsibilities and additional tasks as needed.

Company Perks and Benefits

• Government Mandated Benefits
• Hybrid Work Setup
• Paid Leaves (15 SL and 15 VL annually)
• HMO with up to three free dependents
• Life Insurance
• Annual Performance Bonus
• Annual Merit Increase