Entry-level Legal Virtual Assistant

Prominent Outsource, LLC; Iligan; Remote; PHP 559,000 - 1,118,000; Full time

Job summary

Prominent Outsource, LLC is seeking a detail-oriented Virtual Assistant to support a Legal Assistant role. The position welcomes candidates with strong administrative skills and a willingness to learn our workflows. Training will be provided on our processes and software.

The role focuses on document preparation, client communications, scheduling, and meticulous record-keeping to ensure accuracy before attorney review.

Qualifications

• 2+ years of experience as a Virtual Assistant, Executive Assistant, Customer Support Specialist, or Quality Specialist
• Exceptional written and verbal English communication skills
• Excellent proofreading and organizational skills with a strong focus on accuracy
• Proficiency with Google Workspace (Docs, Sheets, Drive), Microsoft Office, and cloud-based file management tools
• A proactive problem-solver with a strong willingness to learn new tools and industry-specific processes

Responsibilities

• Format, proofread, and organize files, client intakes, and administrative paperwork based on provided templates
• Serve as a primary point of contact for clients, handling email correspondence, intake forms, and routing calls or messages
• Schedule consultations, track key deadlines, maintain client calendars, and set up reminders for upcoming tasks
• Input case notes, update contact logs, and maintain document management systems to keep digital files organized
• Perform routine checks on client documentation to ensure complete and accurate records before final attorney review

Skills

English communication

Organizational skills

Attention to detail

Problem-solving

Tools

Google Workspace

Microsoft Office

Cloud storage tools

Job description

About the role

We are seeking a detail-oriented, highly organized, and reliable Virtual Assistant to join our team as a Legal Assistant. You do not need prior legal experience or a legal background for this role. If you have strong administrative skills, excellent communication, and a knack for keeping schedules, files, and tasks structured, we will provide full training on our legal workflows, software, and document processes.

Key responsibilities

• Format, proofread, and organize files, client intakes, and administrative paperwork based on provided templates




• Serve as a primary point of contact for clients, handling email correspondence, intake forms, and routing calls or messages




• Schedule consultations, track key deadlines, maintain client calendars, and set up reminders for upcoming tasks




• Input case notes, update contact logs, and maintain document management systems to keep digital files organized




• Perform routine checks on client documentation to ensure complete and accurate records before final attorney review

About you

• 2+ years of experience as a Virtual Assistant, Executive Assistant, Customer Support Specialist, or Quality Specialist




• Exceptional written and verbal English communication skills




• Excellent proofreading and organizational skills with a strong focus on accuracy




• Proficiency with Google Workspace (Docs, Sheets, Drive), Microsoft Office, and cloud-based file management tools




• A proactive problem-solver with a strong willingness to learn new tools and industry-specific processes