Engineering Project Support VA

Remote Staff Seeker; Baguio; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Performance Bonus

Anniversary Gifts

Annual Appraisal

Employee of the Month Award

Holiday Gifts

HMO

Professional Development

Work from Home

Job summary

An engineering firm in Baguio is seeking a detail-oriented Virtual Assistant to support its Mechanical, Electrical, and Plumbing (MEP) team. The role requires managing coordination tasks, tracking documentation, and ensuring project files are accurate and organized. The ideal candidate will have proficiency in Microsoft tools, strong organizational skills, and familiarity with MEP terminology and documentation. This position offers a full-time contract with various employee benefits.

Qualifications

• Proficiency in Microsoft Excel, Word, and PDF markup.
• Familiarity with MEP terminology and design documentation.
• Strong organizational skills and excellent attention to detail.
• Clear written communication and ability to follow structured workflows.
• Prior experience in an MEP consulting firm, engineering/design environment, or construction support role is a plus.

Responsibilities

• Organize, track, and coordinate with vendors for MEP deliverables.
• Maintain document control for design submittals and project logs.
• Update internal trackers to keep MEP tasks and deadlines current.
• Ensure files follow correct naming conventions and are properly labeled (IFR, IFC, etc.).
• Prepare PDFs, organize drawings, and format documents for engineering review.
• Update internal trackers to keep MEP tasks, deadlines, and submissions current.

Skills

Microsoft Excel

Microsoft Word

PDF markup

Organizational skills

Clear written communication

Education

Bachelor's degree

Tools

CRM tools

Project management tools

PDF markup tools

Job description

On-site - Baguio 1-3 Yrs Exp Bachelor Full-time

Job Description

Employee Recognition and Rewards

Performance Bonus, Anniversary Gifts, Annual Appraisal, Employee of the Month Award, Holiday Gifts

Insurance Health & Wellness

HMO

Professional Development

Professional Development

Work-Life Balance

Work from Home

Role Overview

An engineering firm is looking for a detail-oriented Virtual Assistant to support its Mechanical, Electrical, and Plumbing (MEP) team. This role is ideal for someone who enjoys structured tasks, technical documentation, and keeping projects organized behind the scenes.

You will help the engineering team stay focused on design work by managing coordination tasks, tracking documentation, and ensuring project files are always accurate and up to date.

Key Responsibilities

• Organize, track, and coordinate with vendors for MEP deliverables.
• Request, collect, and log product data, cut sheets, and material specifications.

Document Control & File Management

• Maintain document control for design submittals, project logs, and client markups.
• Ensure files follow correct naming conventions and are properly labeled (IFR, IFC, etc.).
• Prepare PDFs, organize drawings, and format documents for engineering review.

Project Tracking & Administrative Support

• Update internal trackers to keep MEP tasks, deadlines, and submissions current.
• Support the team with admin tasks related to documentation, version control, and workflow organization.

Qualifications

• Proficiency in Microsoft Excel, Word, PDF markup, and general CRM or project management tools.
• Familiarity with MEP terminology, drawing organization, and design documentation is highly preferred.
• Strong organizational skills and excellent attention to detail.
• Clear written communication and the ability to follow structured workflows.
• Prior experience in an MEP consulting firm, engineering/design environment, or construction support role is a plus.

What Success Looks Like

You’ll thrive in this role if you can:

• Keep project files clean, consistent, and easy to navigate.
• Ensure submittals, trackers, and logs are always accurate and updated.
• Coordinate smoothly with vendors and keep information flowing.
• Help the engineering team focus on problem-solving by taking ownership of documentation and coordination tasks.

Working Location

ECCO BLDG 2nd Floor B5, Balsigan, CH3X+7QH, Baguio City, Benguet, Philippines