Energy Management Admin & Director Support (Hybrid)

SGS & Co; Muntinlupa; Hybrid; PHP 300,000 - 420,000; Full time

Job summary

SGS is seeking an Energy Management Administrative Assistant / Director Assistant / Client Assistant to support administration within the Energy Management team. You will handle quotes, SAP orders, invoicing, reporting and document control, while coordinating with the Director IND and cross-functional teams.

The role requires strong English proficiency, a diploma or associate degree in business administration, and 3–5 years of administrative experience in a technical environment.

Qualifications

• Diploma or Associate Degree in Business Administration or related field.
• 3–5 years in administrative support.
• Familiarity with management systems is preferred.

Responsibilities

• Comply with SGS Code of Integrity and Professional Conduct.
• Receive customer inquiries via Request Tracker.
• Prepare standard quotes based on predefined modules and enter them into SAP.
• Initiate orders and create SAP orders.
• Contact customers for quality assurance in English.
• Hand over orders to Customer Service.
• Review reports and generate certificates (language, layout).
• Generate and send invoices; distribute reports.
• Monitor payment management.
• Perform general administrative tasks (attendance, absences) in SAP.
• Assist in Document and Records Management and archiving of EnMS docs.
• Support Director IND and research global business content.
• Coordinate information flow between Director, managers and teams.
• Prepare, maintain and compile reports and presentations in English.

Skills

English C1

German language learning

Excellent communication

Organizational skills

Multitasking

Education

Diploma/Associate in Business Admin

Tools

SAP

MS Office

Job description

SGS is seeking an Energy Management Administrative Assistant / Director Assistant / Client Assistant to support administration within the Energy Management team. You will handle quotes, SAP orders, invoicing, reporting and document control, while coordinating with the Director IND and cross-functional teams.

The role requires strong English proficiency, a diploma or associate degree in business administration, and 3–5 years of administrative experience in a technical environment.