EHS Admin Assistant

Q2 HR Solutions; Lapu-lapu; On-site; PHP 279,000 - 446,000; Full time

Job summary

Q2 HR Solutions in Batangas is seeking an Environment, Health and Safety Administrative Assistant to support workplace safety, environmental compliance, and contractor management in a fast-paced FMCG setting. You will help maintain regulatory records and assist with safety programs.

The role requires a Bachelor's in a related field, Safety Officer II certification, and 2–3 years of admin experience in manufacturing.

Qualifications

• Bachelor's degree in Environmental Science, Occupational Safety, Engineering, Business Administration, or related field.
• Must be at least a Safety Officer II.
• 2–3 years of administrative support experience in manufacturing, FMCG, logistics, or industrial operations.
• Exposure to EHS compliance, contractor management, or site safety coordination preferred.
• Knowledge of Philippine labor and safety regulations (DOLE OSH Standards) an advantage.
• Strong documentation and reporting capability.
• High attention to detail and compliance-oriented mindset.
• Ability to coordinate multiple stakeholders (contractors, operations, management).
• Proficiency in Microsoft Excel and database systems.
• Strong communication and facilitation skills (for toolbox talks and briefings).

Responsibilities

• Oversee day-to-day contractor deployment to ensure compliance with site safety policies and production standards.
• Monitor attendance and output of contracted personnel.
• Coordinate shift schedules and task assignments aligned with production requirements.
• Conduct toolbox meetings and safety briefings prior to shift deployment.
• Act as primary liaison between contracted workers, site operations, and management.
• Ensure contractors comply with safety standards, PPE and environmental protocols.
• Support onboarding and safety orientation of new contractors.
• Maintain EHS documentation, incident logs, and contractor records.
• Prepare reports on safety performance, manpower utilization, and compliance tracking.
• Keep documentation audit-ready for DOLE/DENR/LGU inspections.
• Assist in implementing environmental and occupational health programs.
• Provide admin support to the EHS Committee and contractor safety meetings.
• Support incident investigations via documentation and data consolidation.
• Maintain and update the EHS database management system.

Education

Bachelor's degree in Environmental Science, Occupational Safety, Engineering, Business Administration, or related field

Tools

Microsoft Excel

Database systems

Job description

The Environment, Health, and Safety (EHS) Administrative Assistant supports the implementation and monitoring of workplace safety, environmental compliance, and contractor management programs within a fast-paced FMCG manufacturing environment.

This role ensures operational continuity by coordinating contractor activities, maintaining regulatory documentation, monitoring safety KPIs, and supporting EHS compliance initiatives across production and site operations.

Key Responsibilities

• 1. EHS Operations Support
  • Oversee day-to-day contractor deployment to ensure compliance with site safety policies and operational productivity standards
  • Monitor daily attendance and output of contracted personnel
  • Coordinate shift schedules and task assignments aligned with production requirements
  • Conduct toolbox meetings and safety briefings prior to shift deployment
• 2. Contractor & Site Coordination
  • Act as primary liaison between contracted workers, site operations, and management
  • Ensure contractors comply with company safety standards, PPE requirements, and environmental protocols
  • Support onboarding and safety orientation of new contractors
• 3. Compliance & Documentation
  • Maintain accurate EHS documentation, incident logs, and contractor records
  • Prepare regular reports related to safety performance, manpower utilization, and compliance tracking
  • Monitor and track team KPIs based on service level agreements and contractual targets
  • Ensure documentation is audit-ready for internal and external inspections (e.g., DOLE, DENR, LGU audits)
• 4. Environmental, Health & Safety Support
  • Assist in implementing environmental and occupational health programs
  • Provide administrative support to the EHS Committee and contractor safety meetings
  • Support incident investigations through documentation and data consolidation
  • Maintain and update the EHS database management system

Qualifications

• Bachelors degree in Environmental Science, Occupational Safety, Engineering, Business Administration, or related field
• Must be at least a Safety Officer II.
• At least 2–3 years of experience in administrative support within manufacturing, FMCG, logistics, or industrial operations
• Exposure to EHS compliance, contractor management, or site safety coordination is highly preferred
• Knowledge of Philippine labor and safety regulations (DOLE OSH Standards) is an advantage
• Strong documentation and reporting capability
• High attention to detail and compliance-oriented mindset
• Ability to coordinate multiple stakeholders (contractors, operations, management)
• Proficiency in Microsoft Excel and database systems
• Strong communication and facilitation skills (for toolbox talks and briefings)
• Ability to work in a structured, highly regulated manufacturing environment