E-Commerce Invoice Processor

Exodus Time Industries Inc.; Eastern Manila District; On-site; PHP 167,000 - 279,000; Full time

Benefits offered by this job

Competitive salary + benefits

Growth opportunities

Dynamic work environment

Job summary

EXODUS TIME INDUSTRIES INC. is seeking a detail-oriented E-Commerce Encoder / Invoice Processor to accurately encode and process online sales transactions and prepare sales invoices.

The role requires diligence in ensuring sales records correctness across multiple platforms and timely data imports. Responsibilities include exporting daily invoice data, preparing templates, recording invoices in the accounting system, and flagging discrepancies.

Qualifications

• Basic knowledge of sales invoices and data entry.
• Experience in data entry or invoice processing is an advantage.
• Familiarity with e-commerce Seller Centers is an advantage.
• Familiarity with QNE or similar accounting software is an advantage.
• Working knowledge of Microsoft Excel and attention to detail.

Responsibilities

• Export daily sales invoice data from the Seller Center of each assigned e-commerce platform.
• Prepare the exported data using the QNE import template.
• Import and record e-commerce sales invoices in the Accounting system daily.
• Check invoice amounts and item quantities against the Seller Center exports. Verify that invoice numbers follow the assigned series.
• Flag missing or duplicate invoices, gaps in the invoice series, mismatched amounts or quantities, and failed imports.
• Keep the source exports and track completed imports and pending discrepancies. Report unresolved issues to the Accounting Manager.

Tools

Microsoft Excel

QNE accounting software

Seller Center familiarity

Job description

We are seeking a detail-oriented and organized E-Commerce Encoder / Invoice Processor to handle the encoding and processing of online sales transactions and preparation of sales invoices. The ideal candidate will ensure the accuracy of sales records, proper documentation, and timely processing of transactions from various e-commerce platforms.

Key Responsibilities:

• Export daily sales invoice data from the Seller Center of each assigned e-commerce platform.
• Prepare the exported data using the QNE import template.
• Import and record e-commerce sales invoices in the Accounting system daily.
• Check invoice amounts and item quantities against the Seller Center exports. Verify that invoice numbers follow the assigned series.
• Flag missing or duplicate invoices, gaps in the invoice series, mismatched amounts or quantities, and failed imports.
• Keep the source exports and track completed imports and pending discrepancies. Report unresolved issues to the Accounting Manager.

Qualifications:

• Basic knowledge of sales invoices and data entry.
• Experience in data entry or invoice processing is an advantage.
• Familiarity with e-commerce Seller Centers is an advantage.
• Familiarity with QNE or similar accounting software is an advantage.
• Working knowledge of Microsoft Excel and attention to detail.

What We Offer:

• Competitive salary and benefits package
• Opportunities for professional growth and development
• A dynamic and collaborative work environment

EXODUS TIME INDUSTRIES INC. is the official distributor of Casio Timepieces in the Philippines. It is a Filipino company engaged in general trading and wholesale importing of electronic goods and watches.

Bringing world-class watches to Filipino customers for decades. We carry iconic brands like G-Shock, Edifice, Baby-G, and more. Our team is passionate about delivering exceptional customer experience and representing one of the most trusted global brands with pride.

EXODUS TIME INDUSTRIES INC. is the official distributor of Casio Timepieces in the Philippines. It is a Filipino company engaged in general trading and wholesale importing of electronic goods and watches.

Bringing world-class watches to Filipino customers for decades. We carry iconic brands like G-Shock, Edifice, Baby-G, and more. Our team is passionate about delivering exceptional customer experience and representing one of the most trusted global brands with pride.