Document Controller (ISO 9001)

Firefly Electric & Lighting Corp.; Calumpit; On-site; PHP 240,000 - 420,000; Full time

Job summary

Firefly Electric & Lighting Corp. in Calumpit, Bulacan, seeks a Document Controller for onsite, 5-day work week within Shared Services. You will manage document control processes, ensure compliance with quality standards, and support the QMS and project teams with documentation.

The role requires at least 3 years in document control, proficiency with document management software, familiarity with ISO 9001, and willingness to be based in Calumpit. ISO Lead Auditor certification is an advantage.

Qualifications

• At least 3 years of work experience as a Document Controller or in a similar role.
• Proficient in using document management software or systems.
• Familiarity with quality management systems (e.g. ISO 9001) is highly desirable.
• Certified ISO 9001:2015 Lead Auditor is an advantage.
• Willing to be assigned in Calumpit, Bulacan.

Responsibilities

• Implements, maintains, and manages document control systems and processes (including reviewing, processing, filing and archiving documents).
• Assists the QMS Manager in the preparation of industry-specific quality standards, certifications, and regulations, staying updated on changes and developments.
• Establishes and updates document control databases and coordinates with Project Teams to facilitate document exchange.
• Performs quality checks on documents, resolves discrepancies, and collaborates with stakeholders to ensure accuracy and compliance of documents to quality and company standards.
• Handles document retrieval and archiving ensuring documents are systematically labeled and stored (for easy retrieval, version control, and maintenance of accurate records).
• Establishes document retention schedules, archiving, and proper disposal of outdated documents as well as maintaining the security of confidential documents.
• Provides support and training to users on document management systems.

Skills

Document management

Quality standards awareness

Team collaboration

Education

ISO 9001:2015 Lead Auditor certification (advantage)

Tools

Document management software/systems

Job description

About the Role

Location: Calumpit, Bulacan

Role Type: Full-time

Department: Shared Services

Reporting to: QMS and QC Manager

Work Schedule: 5-day work week (onsite)

As a Document Controller, you will be responsible for managing document control processes and systems, ensuring compliance with document management standards and regulations.

Other responsibilities include:

• Implements, maintains, and manages document control systems and processes (including reviewing, processing, filing and archiving documents).
• Assists the QMS Manager in the preparation of industry-specific quality standards, certifications, and regulations, staying updated on changes and developments.
• Establishes and updates document control databases and coordinates with Project Teams to facilitate document exchange.
• Performs quality checks on documents, resolves discrepancies, and collaborates with stakeholders to ensure accuracy and compliance of documents to quality and company standards.
• Handles document retrieval and archiving ensuring documents are systematically labeled and stored (for easy retrieval, version control, and maintenance of accurate records).
• Establishes document retention schedules, archiving, and proper disposal of outdated documents as well as maintaining the security of confidential documents.
• Provides support and training to users on document management systems.

To succeed and grow in this role, you will be required to meet the following qualifications:

• At least 3 years of work experience as a Document Controller or in a similar role.
• Proficient in using document management software or systems.
• Familiarity with quality management systems (e.g. ISO 9001) is highly desirable.
• Certified ISO 9001:2015 Lead Auditor is an advantage.
• Willing to be assigned in Calumpit, Bulacan.

About ROYU

Royu Industrial Corporation, through its brand Royu, manufactures and sells building wires and communication cables. Using only 100% virgin copper in its products, a smooth nylon outer finish, and a Dual-Insulation Technology, Royu Wires and Cables soon after gained market acceptance and prominence due to its quality, safety and market-competitive pricing.

Today, from manufacturing wires and cables, Royu Industrial Corporation, through its division Royu Systems Inc., has expanded its product portfolio to cater to the growing demand for electrical enclosures, from panelboards, distribution panels, to switchboards and switchgears, that can be custom-built to suit customer needs.

Royu Industrial Corporation is an affiliate of Firefly Electric and Lighting Corporation (FELCO), a leading lighting, electrical and power solutions company in the Philippines, and owners of the powerhouse brands Firefly Lighting and Royu Wiring and Electrical Devices. FELCO also distributes Chint products in the Philippines.