Document Control Specialist: ISO 9001 & QMS Compliance

Firefly Electric & Lighting Corp.; Calumpit; On-site; PHP 240,000 - 420,000; Full time

Job summary

Firefly Electric & Lighting Corp. in Calumpit, Bulacan, seeks a Document Controller for onsite, 5-day work week within Shared Services. You will manage document control processes, ensure compliance with quality standards, and support the QMS and project teams with documentation.

The role requires at least 3 years in document control, proficiency with document management software, familiarity with ISO 9001, and willingness to be based in Calumpit. ISO Lead Auditor certification is an advantage.

Qualifications

• At least 3 years of work experience as a Document Controller or in a similar role.
• Proficient in using document management software or systems.
• Familiarity with quality management systems (e.g. ISO 9001) is highly desirable.
• Certified ISO 9001:2015 Lead Auditor is an advantage.
• Willing to be assigned in Calumpit, Bulacan.

Responsibilities

• Implements, maintains, and manages document control systems and processes (including reviewing, processing, filing and archiving documents).
• Assists the QMS Manager in the preparation of industry-specific quality standards, certifications, and regulations, staying updated on changes and developments.
• Establishes and updates document control databases and coordinates with Project Teams to facilitate document exchange.
• Performs quality checks on documents, resolves discrepancies, and collaborates with stakeholders to ensure accuracy and compliance of documents to quality and company standards.
• Handles document retrieval and archiving ensuring documents are systematically labeled and stored (for easy retrieval, version control, and maintenance of accurate records).
• Establishes document retention schedules, archiving, and proper disposal of outdated documents as well as maintaining the security of confidential documents.
• Provides support and training to users on document management systems.

Skills

Document management

Quality standards awareness

Team collaboration

Education

ISO 9001:2015 Lead Auditor certification (advantage)

Tools

Document management software/systems

Job description

Firefly Electric & Lighting Corp. in Calumpit, Bulacan, seeks a Document Controller for onsite, 5-day work week within Shared Services. You will manage document control processes, ensure compliance with quality standards, and support the QMS and project teams with documentation.

The role requires at least 3 years in document control, proficiency with document management software, familiarity with ISO 9001, and willingness to be based in Calumpit. ISO Lead Auditor certification is an advantage.